Adding chemical mixtures

The following walkthrough describes how to add a chemical mixture to your LabCup database.

Open the LabCup app

Log in using your University username and password

Select the menu button at the top left of the screen. 

Note: Your initial screen will vary from user to user, but the menu button should always be there.

From the menu, select ‘Stock Control’.

From the ‘Stock Control’ submenu, select ‘Add or Edit Item’.

This takes you to the ‘Add or Edit Inventory’ screen.

Apply one of the barcode stickers supplied to your group to the chemical’s container.

Leave the 'Inventory type’ selection on ‘Chemical’ and select the camera icon in the barcode section to scan your first item’s barcode.

The screen changes to the view from the device’s camera. 

The red line overlaid on the view is where you want to line the barcode up.

Line the barcode up with the red line and the software will automatically read it and return to the ‘Add or Edit Inventory’ screen.

You can see that the barcode has been translated into its alphanumeric.

Note: if a barcode should fail to scan for any reason, the number can always be entered manually in the box provided.

The bottle label won't be recognisable to LabCup, you are required to enter the ‘Brand’ and ‘Product number’ manually. 

LabCup won’t allow these fields to be left blank, for ‘Brand’ enter FBMH followed by the group name – these have been entered already so LabCup should autocomplete.

For each group’s specific brand name, you can define a unique identifier – choose something that makes sense for your lab. 

If this is a mixture or waste that you will be entering again, make sure you make a note of it, as re-using it will transfer the details from this item to your new item and save you a lot of time.

Once the 'Brand' and 'Product number' fields are filled in, select ‘NEXT’.

LabCup then invites you to UPLOAD NEW SDS for the chemical. 

In rare cases, some mixtures or wastes that are associated with commercially available kits will have an SDS that you can use here. 

Select ‘NEXT’.

On the next screen there is an opportunity to enter the name of the chemical. 

Select ‘Chemical name on the bottle’ and enter the name.

If you know the CAS number for the chemical, enter it in the box, otherwise select ‘NEXT’.

Fill in the normal fields: volume, owner, responsible person, lab, location data and expiry date.

To list the components of the chemical, we need to go to the ‘Chemical Data’ section of the entry.

To do this, select ‘OVERVIEW’.

From the ‘Overview’ section, select the ‘Chemical product data’ tab at the top of the screen.

Optional: Click on the ‘State’ field and select the appropriate phase for your chemical mixture. 

You can also enter the relative quality of your chemical in the ‘Quality’ field.

To list the components of the mixture, go to the bottom of the screen and select the ‘Components’ checkbox.

To add the first component, select the green ‘Add Component’ button.

In the box that appears, enter the name of the first component.

Note: if you are using a chemical which is already entered in the LabCup inventory, you can enter its barcode number instead

Select 'CREATE NEW'

The component is now listed – select the dropdown in the ‘Concentration’ column.

In our example, the components are measured in relative volumes, so we choose choose ‘V/V% [m3/m3] – V(i)/V(total)’ from the dropdown list.

Select the blank field in the 'Quantity' column.

As our recipe had 200ml methanol in a final volume of 1L, we have entered a percentage of 20 here.

To add the next component, you have to scroll the screen to the right.

Select ‘ADD COMPONENT’.

Repeat this process to complete your list of components.

Select ‘NEXT’ twice to get to the ‘Hazard classification’ section.

On the ‘Hazard classification’ screen, select ‘Hazard class’ and choose the appropriate hazard type you want to add to the item.

In this example, we are adding the hazard type ‘Flammable liquid’.

Next, select the 'Hazard category'. 

In this example, we will select ‘Category 2’.

Then click ‘ADD’.

The appropriate pictogram appears in the item description. 

You can continue to add hazardous information in the same way, or select ‘NEXT’ several times to reach the final screen.

To finally save the item, select ‘FINISH’.

LabCup returns to the ‘Add or Edit Inventory’ screen, ready to add another chemical, with a notification in the top-right that the chemical’s entry has been saved.