Walkthrough guidance for LabCup

To help guide you through various topics on LabCup and to act as reference material.


1	Adding or Editing locations	How to setup your different chemical storage areas on LabCup, e.g. shelves, cabinets, fridges and freezers. There needs to be at least one location established in your lab before you can scan in chemicals.
2	Entering a chemical into the database	Details the process for barcoding an individual chemical, scanning its label, adding required information and specifying the chemical’s storage location.
3	Quick - adding a batch of chemicals	If you are scanning a batch of chemicals into the same location, this streamlines the normal process.
4	Uploading from an existing inventory spreadsheet	Already have an inventory on computer? Here’s how to transfer that to LabCup, rather than start from scratch.
5	Browsing the inventory using the search function	This runs through searching the LabCup inventory by name, location, ownership and many other descriptors.
6	Using an items barcode to bring up its information	If you come across a chemical which has been barcoded but you are unsure of its ownership or correct storage location, you can scan its barcode and see what information LabCup has on it.
7	How to move a chemical - location	When you move a chemical from one location to another in your lab, you need to update LabCup with the new information.
8	Chemical mixtures	Where your bottle contains a bespoke mixture of chemicals, you can define these either manually, or by scanning the barcodes of the constituent ingredients. Useful for both stock bottles and waste-collection bottles.
9	Adding chemicals without a commercial label	If you have a chemical that has been produced in the lab it won’t have a label to scan – this details how to enter meaningful information into LabCup in this circumstance.
10	Flagging a chemical as available to other labs	Using LabCup to advertise your unwanted chemical to the wider Faculty rather than potentially dispose of something that could be useful to another group.
11	Offering a chemical to a specific lab group	To transfer a chemical between groups, you will need to ‘offer’ it to the other group so they can transfer its details into their inventory (and simultaneously remove it from yours).
12	Receiving an offered chemical	When another group ‘offers’ you their chemical on LabCup, this is how to complete the transfer into your inventory.
13	Removing a chemical from the inventory	How to remove a chemical that has been used up or disposed of. (Note: if you are using Waste Stores for disposal on campus, there is a different process).
14	Setting up a new group member on LabCup	How to add new staff and students to your group and pick the correct access level.