Library Spaces
Library Spaces Policy Statement
We work closely with central University teams, such as Estates and House Services, DASS and our Students Union to ensure that the management and development of Library public facing spaces and facilities meet the requirements of all of our users.
We consistently review the use of our spaces, responding to user feedback, and initiate new projects to update, transform and adapt them to our users' changing needs.
Accessibility, inclusion and environmental sustainability are considered in our approach to all space development projects, working as appropriate with other University teams and expert colleagues to achieve this.
Library Spaces Governance Group
The Library Spaces Governance Group manages the strategic development of all our Library spaces including major initiatives and prioritisation of spend on Furniture, Fixtures and Equipment (FFE) related to staff, customers and stock including impact on technology budgets. They are not responsible for planned and reactive maintenance of Library buildings, this is the responsibility of the Library Spaces Coordinator.
Role
- Agree budget
- Agree annual spending priorities
- Agree budget submission
- Strategic liaison with Directorate of Estates
- Consult with and communicate to Library Executive and Library Leadership Teams
- Receive updates from non-Main Library projects, eg. Space and Storage strategy
Receive updates from Library Spaces Operations group on budget allocation, operational projects and new project proposals, plus escalated issues.
Membership
- Olivia Walsby (Leadership Team Co-chair)
- Dom Hunt (Leadership Team Co-chair)
- Katy Woolfenden (Deputy University Librarian and Library Executive spaces lead)
- Sandra Bracegirdle (Library Executive Team finance lead)
- Sarah Rayner (Library Experience Team)
- Dom Marsh (Rylands)
- Amin Hussain (AIAA) TBC
- Stephen Bateson (Estates)
Meeting frequency
- Quarterly
- Meeting in April / May to agree end of year spend
- Meeting in August / September to agree priorities for coming year
Library Spaces Operations Group
The Library Spaces Operations Group manages agreed spend on Furniture, Fixtures and Equipment (FFE) related to staff, customers and stock, including impact on technology budgets. They oversee operational projects and initiate new projects as required. The group makes decisions or recommendations to the Library Spaces Governance Group on the allocation and change of use of Library spaces.
Role
- Reports to Library Spaces Governance Group
- Liaison with Library Directorate Management Teams
- Gather requirements from Library Directorates for budget spend
- Initiate projects and allocate budget
- Monitor budgets
- Tactical liaison with the Directorate of Estates
- Library Spaces Coordinator updates on planned and reactive maintenance
- Review staff space requirements
- Keep Library spaces under review including all sites and stores
Membership
- Olivia Walsby (Leadership team co-chair)
- Natalie Patton (Library Experience and Spaces Manager and co-chair)
- Finn Hobin (Library Spaces Coordinator)
- Martin O'Dwyer (AIAA / IT)
- Natasha Viner (CSD / Collections)
- Michael Roughley (EESI / Teaching Spaces)
- Rebecca Winstanley / Sally Finkill (Rylands)
- Ria Sunga / Hannah Goodwin (Comms and Engagement)
- Charlie Goss (Admin Support)
Meeting frequency
- Every four to six weeks
Find out more about Library spaces on our Spaces page.