Festive social gatherings

PLEASE NOTE: THE INFORMATION IS FOR DSE STAFF ONLY. Other faculties should contact their local finance team as the process may vary.

Christmas Celebrations 2023

It’s that time of year again when teams will be planning their social events to celebrate Christmas.  This year all University employees have a £20 contribution towards festive social events.

There are a number of restaurants that are already set up as suppliers.  This makes the booking and payment straightforward and local requisitioners can raise purchase orders for the number of colleagues attending each event. 

All costs must be charged to Division accounts.  Requisitioners should select the item type as ‘Goods or services billed by amount’ and ‘Category’ as XE.BZ.  In the ‘Item Description’ please include the date and time of the event as well as the names of the colleagues who will be attending.

If you decide to have your social gathering at a different venue to those listed above, payment will need to be made by credit card.   Please complete the RBS Expenditure Request Form and submit the request to your local credit card holder.  Requests should be made at least 5 working days before the event. 

When completing the RBS form please use I&E code 4031.  In the ‘Item Description’ please include the date and time of the event as well as the names of the colleagues who will be attending.

If you need to check who the authoriser for the account code you are using is, you can confirm the details here.

Any costs above £20 per person will need to be paid by individuals.

If you have any queries please contact dse-finance@manchester.ac.uk