Updated Data Protection Policy

27 May 2025

Our data protection policy now includes AI, Software as a Service and Social Media

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We have updated our Data Protection Policy to comply with current regulations and new guidelines. Like other University policies this document is reviewed regularly and to reflect significant changes.

What do I need to do?

We encourage all colleagues to familiarise themselves with the updated policy and guidance.

Why?

Ensuring compliance with the policy is essential for protecting personal data of students, colleagues, and stakeholders.

By adhering to the Data Protection Act we can ensure we maintain high standards of data protection and privacy. 

What are the key changes?

Inclusion of AI, SAAS, and Social Media: The updated policy now includes references to Software as a Service (SAAS), social media, and Artificial Intelligence (AI).

Reference to our University AI Guidelines: The policy now references our University AI guidelines. This inclusion ensures that our use of technologies aligns with our AI standards and ethical considerations. 

Compliance Tools are now included: The policy now outlines the various tools and methods we use to ensure compliance, including: 

Privacy Notices 
Data Protection Impact Assessments 
Data Management Plans 
Research Ethics Committee approvals 
Data Protection clauses in contracts with suppliers

More information

For more information, please refer to the Data Protection policy, visit the IGO Data Protection intranet pages or contact the Information Governance Office. 