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Showing appreciation

Thank you

Everybody loves to hear the words thank you, but we don't always make time to say it. It’s important to say thank you on a regular basis and we want to provide you with a range of ways you can do just that. From online thank you cards to gifts, you can show appreciation and recognition to your colleagues. Studies have suggested that gratitude and appreciation can improve well-being, physical health, can strengthen social relationships and help us cope with stressful times in our lives. We can say thank you to let the other person know that we value them. Make a difference today and show your appreciation to a colleague.

Send your thanks

Thank you

Our thank you eCards provide a quick and easy way for our staff to easily thank each other by sending on online card. Our eCards enable you to easily select one of ten designs and add a detailed personal message (you have a maximum of 5000 characters). Once you’re happy with the message you can send the card direct to a recipient’s email inbox. You are able to send one eCard at a time. Sending an eCard also reflects the University’s commitment to environmental sustainability.

Visit the Peer to Peer Thank You card system using access code S439777W

Reward your team

Thank you

Our current scheme allows line managers to give gifts to their staff up to value of £100 per employee subject to the approval of the Faculty/School or Directorate Budget Holder (this will usually be the Director). All staff are welcome to submit recommendations to their line managers. Please see the FAQs below.

In the next couple of months a new online Managers' Thank You Scheme (Reward Now) will be launched to make it easier to say thank you. 


Further information

What message should I write?

You can just keep it simple and to the point or be detailed. It’s important that the message appears sincere and is timely by sending at the time it is earned. You have 5,000 characters to use on the eCard so you could try:

  • “I just want to let you know how much I appreciate….”
  • “Thank you for all your extra efforts today on….”
  • “Thank you for your co-operation today in dealing with …..”
  • “Thank you for your excellent report today. It was very clear and ….”
  • “Thank you for all the help you gave the students today during……”
  • “Thank you for the fantastic service I received today at the ** Café….”
  • “Thank you for inspiring others on the team with your co-operative approach.”
  • “Thank you so much for all your efforts despite the recent difficulties you have been experiencing…”
  • "Thank you for supporting me when I first started. I really appreciated....."

What can I say thank you for?

Anything you you like! If you need inspiration here are a few ideas for you: 

  • Demonstrating courtesy and politeness
  • Excellent co-operation with colleagues
  • Supporting you or other colleagues in difficult circumstances
  • Putting in extra effort to share workload with a team
  • Delivery of projects to tight timescales
  • Treating colleagues, students and external contacts with respect
  • Representing the University positively at all times
  • Organising a charitable/ social/ wellbeing event for the team
  • Completing a personal challenge for charity
  • Helping mentor or coach other colleagues
  • Helping to support you through your induction when you started

Send a printed card

For those staff who don’t have access to a PC or those who would prefer to send a printed card to a recipient there is a choice of five printed card designs.

Please visit HR Services, 2nd Floor of Simon Building who will be able to help. Alternatively you can request from HR Services by calling ext: 54499 or email quoting which design you would prefer. 

Printed card design options.

Give a gift

The current Managers' Thank You Scheme enables managers to give gifts or arrange events for their team members with the approval of their Thank You Scheme Approver.

Giving gifts or holding celebratory events are for those special occasions where a manager feels the actions of an individual or a team are worthy of being singled out. It's for when staff have done something above and beyond - for example:  pulled out all the stops to achieve a task, or consistently gone that extra mile. A gift is a token of appreciation and should take into account what the member of staff would enjoy.  Gifts may range from a few pounds upwards, but should not exceed a maximum of £100 and should be allocated to i/e code 4034 Thank You Scheme costs. Why not consider......

  • Flowers
  • Chocolates
  • Wine
  • Gift vouchers
  • A days leave

Processes may be slightly different in each area but the Approver will normally be the Directors of PS, Faculty Operations or Cultural Institutions. The system for obtaining approval should be quick and simple to ensure that recognition is instant and spontaneous.

The new thank You Scheme for managers should be in place by the start of the 2019 academic year.

Range of HR Staff Recognition Schemes

This document gives helpful guidance on when you may wish to give a Thank You gift or nominate a member of your team for the Rewarding Exceptional Performance Scheme. 

Manager FAQs

Read or download the detailed FAQs for managers.