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Changes to printing for staff and students

23 Apr 2024

Between June and July 2024, IT Services are working with Xerox to install more than 400 new Multi-Function Devices (combined printer, scanner and copier) across the University, replacing most of the existing devices on campus.

Two cartoon figures stood around a printer

(Updated at 11.30am on Wednesday 8 May due to a delay in the start of the trial)

In addition to improved equipment being available, the way that you send documents to the printers will change.

We need staff and students to test the new printing system in advance of its launch across the University, to ensure that it works as expected for everyone. The new printing system will run alongside the existing system while testing takes place.

During the trial period, students will not be charged for printing on the new system. Note that this is a temporary arrangement and only applies on the new system ; students will still be charged when using the existing system, and when the trial period ends.

There are still a few finishing touches to make on the new printing system before we are happy for our staff and students to test it, so there will be a delay to the originally advertised start date of the trial. We'll post the latest information on our MFD website and social media channels when we have some confirmed dates for you.

During the trial, there will be eight devices situated in the Main Library and Alan Gilbert Learning Commons.

To trial the new printing system, visit the Xerox Multi-Function Devices (MFDs) page on the IT Services website for information:

We intend to start the full deployment of new devices across campus from the start of June, completing towards the end of July. Due to the large number of devices we are replacing, this work will take place in phases, which means that some areas will receive the new devices before others. Once the schedule of work has been agreed, we will post it on the above page. Equipment in locations used by students will not be changed until after the Semester 2 exam period.