This route is used if you cannot source what you want using the Online Catalogue. The system permits orders to be raised for goods and services from thousands of suppliers setup in the system. The University does have contracted suppliers from whom we can obtain special rates on goods and services. For further information on contracted suppliers please refer to the guidelines. If you know the name of a supplier you want to use then check if they are still active on the system via AP Inquiry in Oracle Financials or by contacting the Procurement Hub.
How to find a supplier
- Check with the Procurement Hub x63062
If the supplier you wish to use is not on the system then follow the guidance notes on supplier set up. Be aware that the HMRC (Tax Office) introduced a new system for taxing payments to individuals and outside contractors / consultants based in the UK. The Directorate of People and Organisational Development have published guidance.
This covers the procedures to be followed when determining employment status.
Queries on employment status should be referred to your People and OD Partner.
To setup a new supplier or reactivate one that is dormant, fill out the Supplier set-up /reactivation form. Please send fully completed electronic forms and supporting documentation to firstname.lastname@example.org.
If you wish to pay an existing supplier early or in advance of goods or services:
If you have a requirement to pay for goods or services prior to receipt you can request this using the following form. Each request field in the form contains a comment to assist you in understanding what is required. However if you need any support or simply wish to discuss the option further please contact the Accounts Payable Helpdesk 0161 306 6140.
Note this process does require an invoice from the supplier and a valid purchase order. The necessary approval is driven by invoice value and the form will adjust automatically. The authorisation levels reflect the additional risk such payments pose to the University.
If a supplier has requested an early payment of an invoice from the University’s standard terms of 30 days, please complete the following request form. Each request field in the form contains a comment to assist you in understanding what is required. However if you need any support or simply wish to discuss the option further please contact the Accounts Payable Helpdesk 0161 306 6140.
Note this process does require an invoice from the supplier and a valid purchase order and invoice matched to the order and goods receipt. The necessary approval is driven by invoice value and the form will adjust automatically.
The above requests require an authorised signatory and an activity code. You can check who the Authorised Signatory is for your code (including Research/Project codes) by using the Online Checker.
The system is accessed through Oracle iProc using requisitioner access. If you do not have access to be a requisitioner you can apply here.