Reminder: booking catering and events on campus
28 Mar 2023
We’d like to remind colleagues that meetings, events and catering should be procured in-house whenever possible
The Finance Sub-Committee states that our own services and facilities should be booked as a first choice, thereby supporting our University’s financial sustainability.
All of us with budgetary accountabilities have a responsibility to ensure that our University’s funds are spent wisely. This is increasingly important at a time when pressure on our budgets is growing. Please ensure that hotel bookings, catering, events and meetings are kept on campus.
Events and meetings
Colleagues should always use the many spaces available across campus when available, these cater for a variety of events from small meetings to large conferences or dinners.
Spaces are bookable through the University Conferences and Venues team, who are on hand to support with the organisation of events in University venues and can advise on how each of the spaces or rooms can be used.
Dedicated meeting and event space is available year-round at Oddfellows Hall, Core Technology Facility, Manchester Museum, Whitworth Art Gallery and Christie’s. Several other University buildings are available for use during evenings, weekends and holidays.
To find out more about each of our venues, visit:
If you would like to speak to the University Conferences and Venues team, please contact:
- 0161 306 4100
Please note that meeting rooms at the Hyatt should not be booked unless there are no suitable campus facilities available.
If the event cannot be delivered on campus the team will refer the booker either to the Hyatt or suggest alternative venues in Manchester.
Dinners on campus are well received by guests and as a team we are proud to support these events and showcase our venues, offering great, local produce prepared by our in-house chefs. The minimum numbers for on campus dinners is 25. Should you wish to hold a smaller dinner event, minimum numbers of 25 people will be charged.
If you would rather hold a small dinner off campus, the following restaurants (some with private dining facilities) are set up on Oracle and can be used in this instance:
- Gusto Italian
- Little Yang Sing
- Old Abbey Tap
To book or discuss planning a dinner, please contact the Conference and Venues team:
- 0161 306 4100
Hotel bookings in Manchester city centre
These should only be booked with a University account code for business funded/sponsored purposes. The Hyatt must be used for all 4* city centre hotel bookings as our University has a commitment to a number of bed nights with the Hyatt each year.
- Visit Alliance Manchester Business School - hotel bookings, select 'Staff Bookings' and follow the booking process using your University account code.
- Please email email@example.com for group enquiries of 15 or more. Please be aware that group bookings are subject to cancellation terms.
Catering should be ordered through Hospitality on Campus, helping to support our University’s financial position but also ensuring food is delivered in a safe and sustainable way, in keeping with our sustainability goals and Fairtrade pledges. We ask that bookings for over 50 people are made with 10 working days’ notice and smaller events with one weeks’ notice. The team is working at maximum capacity and these time frames are essential so we can plan and deliver your catering without over-stretching our teams.
To order, please contact:
- Hospitality on Campus T: 0161 275 6301 E: firstname.lastname@example.org
Should Hospitality on Campus not be able to fulfill your booking, we have a number of suppliers set up on Oracle who have been approved by our Health and Safety team for use on campus. Please only use the suppliers named below to ensure food hygiene and safety standards are adhered to:
Alternatively you can:
- Add credit onto your staff ID card using a budget code to buy groups of staff or visitors lunch in Food on Campus cafes.
- Purchase vouchers to a set value for lunches or drinks are available to purchase against a budget code which again can be used in Food on Campus cafes.
- For voucher or ID card requests please email email@example.com
We thank you for your continued support.