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New identity cards for staff

23 Apr 2012

New identity cards are being issued to all members of staff on 26 and 27 April, as part of a programme to upgrade access to University buildings.

The President receiving her new staff card

To receive your new card, you must bring your existing card to the relevant card exchange location on Thursday 26 or Friday 27 April (see list below).

All new staff cards will be pre-printed with existing photographs before the exchange sessions and you will simply swap your old card for the new one.

Please note that you cannot exchange cards on behalf of another person.

Payroll staff will also be in attendance to give advice on using MyView, the online system that now gives you fast and secure access to your payslip and other personal information.

Your new card will give you the same access to buildings, car parks, cycle stores, etc, as your old one.

Exchanging your staff card on 26/27 April could win you £25, as all surrendered cards will go into a lottery. Five winning cards will be drawn after the card exchange sessions have closed on 27 April and the lucky winners will each receive High Street Vouchers worth £25. Old cards will be shredded (for security purposes) and then recycled.

If you are based at a remote location, including Fallowfield Campus, the Paterson Institute, John Rylands Library, Deansgate, Jodrell Bank or a hospital, or are not in work on 26 and 27 April, Human Resources will contact your local line manager about alternative arrangements for exchanging your card.

If you have any questions about exchanging your staff card, please contact your local HR team:

Staff Card Exchange Sessions: 26 and 27 April 2012 (10am-4pm)

If you work in:

Exchange your staff card at:

Faculty of Humanities (academic and PSS staff)

All casual, temporary and honorary staff (cards with 'STAFF' printed on a red background).

Committee Room A, Whitworth Corridor (No 50 on campus map)

Professional Support Services (Directorate-based)

John Rylands University Library (Main Library)

The Manchester Museum

The Whitworth Art Gallery

Committee Room B, Whitworth Corridor (No 50 on campus map)

Faculty of Life Sciences (academic and PSS staff)

Committee Room D, Whitworth Corridor (No 50 on campus map)

Faculty of Medical and Human Sciences (academic and PSS staff)

Committee Room E, Whitworth Corridor (No 50 on campus map)

Faculty of Engineering and Physical Sciences - South Campus (academic and PSS staff):

  • Chemistry
  • Computer Science
  • Earth, Atmospheric and Environmental Sciences
  • Mathematics
  • Physics and Astronomy

Committee Room F, Whitworth Corridor (No 50 on campus map)

Faculty of Engineering and Physical Sciences - North Campus (academic and PSS staff):

  • Chemical Engineering and Analytical Science
  • Electrical and Electronic Engineering
  • Materials
  • MACE

John Rylands University Library (Joule Library)

Council Chamber, Sackville Street Building (No 1 on campus map)

Find your location:

Campus map

Card care instructions to cut out and keep  


  1. Store your staff card in a suitable holder or wallet and keep it flat.
  2. Do not punch slots or holes anywhere on your card – you could damage the chip, the antenna around the edge or the magnetic stripe.
  3. Do not scratch or damage the magnetic stripe on the rear face of the card - it will continue to be used during the access control upgrade programme.
  4. Do not expose your card to high temperatures or direct sunlight for long periods.
  5. Do not place your card near a magnet or any devices containing magnetic fields (TVs, PC monitors, speakers and other electrical equipment).