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Re-grading policy and procedure launch (for support staff)

06 May 2011

Closing date for submission of cases is Friday 17 June

The University is launching the new Re-grading Policy and Procedure for support staff. This follows the conclusion of the Final Pay and Grading Agreement last year of which the policy formed a part.

You will shortly be notified of precise arrangements for submission and consideration of cases in your Faculty/School/Directorate/service by your local HR office (no action should be taken until these arrangements are notified). In the meantime, please note the following:

  1. The closing date for submission of any cases will be Friday 17 June.
  2. Cases should only be submitted if they relate to changes that have taken place after the time at which roles were mapped as part of the Final Pay and Grading Agreement. Any issues relating to the mapping outcome should have been raised through the Procedure for dealing with Appeals arising from Final Implementation of the National Framework Agreement.
  3. Re-grading cases should be submitted on the HERA Role Information Form included with the policy together with an up-to-date job description. Completion guidance notes for the role information form are available online or from your line manager.
  4. Roles will be considered by a HERA Role Analyst against existing role profiles or by scoring of additional evidence against one or more of the HERA elements.
  5. Before any outcomes are finalised they will be referred to the University’s HR Sub-Committee (HRSC) for approval. The role of the HRSC is to monitor that the application of the policy and associated procedures has been consistent and correct.
  6. If you do not already have it, you can obtain information relating to your HERA scoring strand from your line manager. The Role Profile Statements document can also be viewed online.
  7. Final decisions will be communicated to staff by the end of July.

Any queries should be directed to your manager or designated HR contact in the first instance.


Karen Heaton
Director of Human Resources