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IT equipment procurement – year end deadline

13 Jun 2017

Any IT equipment to be funded from this year’s budget, including Apple equipment must be ordered before the end of June

University procurement rules state that goods must be delivered to the University and receipted within the financial system by 12 noon on Monday 31 July 2017 to count towards this year’s budget.

Purchases of IT equipment need to be approved (within the Oracle system) by the budget holder, and a purchase order sent to the vendor no later than Thursday 29 June. Requests approved after Thursday 29 June may not make the 12 noon delivery deadline on 31 July and may not be funded from this year’s budget. Some items may need to be approved before then due to supplier delivery times.

As a rough guide, most laptops, desktop computers and workstations may take up to 20 working days to be delivered, and in some cases longer. Non-standard equipment such as Apple MacBook laptops, iMacs or iPads may take 4-6 weeks, although none of these lead times can be guaranteed. Also, non-standard hardware requests can be affected by supplier or component shortages at any stage.

This affects any non-stock IT equipment and peripherals purchased on individual account codes (including 'R' and 'P' codes).

All IT equipment requests must still be processed by the Hardware Validation and Lifecycle team, who will endeavour to process any request as quickly as possible.

To avoid the risk of missing this deadline, we recommend that staff procure their equipment when needed, to avoid the rush at year end.

For further information about this please contact: