IT Acceptable Use Policy updated – what you need to know
11 May 2026
The University has published an updated Acceptable Use Policy for IT Facilities and Services. The revised policy reflects how digital technologies are now used across teaching, research and professional services, while continuing to support academic freedom and freedom of speech.
What’s new?
The updated policy:
- Clarifies expectations for the use of Artificial Intelligence (AI), including generative AI, linking to existing University guidance and technical security standards.
- Explicitly reinforces academic freedom and freedom of speech, confirming that acceptable use controls will not be applied in a way that restricts lawful teaching, research or debate.
- Strengthens guidance on data protection and information security, reflecting current legal and regulatory requirements.
- Modernises language and structure to make roles, responsibilities and expectations clearer.
What does this mean for you?
For most colleagues, this update reflects good practice already in place. The policy provides clearer reassurance around responsible and proportionate use of University IT systems, secure handling of personal and confidential information, and appropriate use of AI tools in teaching, research and professional services.
More detailed, colleague specific examples and scenarios are available in the Acceptable Use Standard Operating Procedure (SOP) for Staff.
What do you need to do?
Colleagues are encouraged to familiarise themselves with the updated policy, refer to the Staff SOP when using new digital tools or working in new ways, and continue following University guidance on AI and data protection.