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Zoom Update

16 Nov 2020

Screen Sharing and Links – some restrictions lifted with further guidance

Zoom is more heavily used than ever with teaching, learning, research and other areas of University business relying on it to operate in the current situation.

Earlier in the year some restrictions were put on the UoM Zoom license due to lack of familiarity, a need for certain security features and incidents of “Zoombombing” in some institutions. For these reasons, the ability for all participants to screen share was restricted in that a participant would need to be made co-host in order to do this.

Many security features have now been added to the platform and this, the fact that student screen sharing in taught sessions is a frequent requirement and increased experience and familiarity amongst colleagues has led to the decision to lift this restriction.

Participants will now be able to screen share without being made co-host but it’s strongly advised to only allow screen sharing (via the security button at the bottom of the meeting window) when it is required in a session along with utilising the controls available for other features such as waiting room and chat, particularly in large teaching sessions or open type meetings.

In addition, the ability to embed passcodes in meeting links was initially restricted. This restriction will also be lifted but our strong advice remains only to use this if needed, familiarise yourself with the security features available when scheduling and within a meeting and use them effectively.

This includes the use of random links rather than personal meeting IDs and where possible using the “only authenticated users can join” option when scheduling meetings if all of your participants have UoM Zoom licenses.

Further information

For help and support with using Zoom, contact Media Services: