Updated staff FAQs: Purchasing and paying for goods and services

02 Apr 2020

Frequently asked questions are updated regularly

This advice is correct at the time of publication of this news article.

If you have health concerns then you should refer to the NHS website as recommended by Public Health England, however to make other queries regarding the current situation you can email coronavirus-info@manchester.ac.uk.

The following question has been updated:

I need to purchase or pay for goods or services.  What do I do?

Updated guidance has been agreed regarding the purchasing and payment of goods and services during this period – this guidance applies to all members of the University and its subsidiaries including all staff, students and other associated individuals and MUST be complied with. 

Only essential services and supplies are to be purchased until further notice and the iProcurement system will be available only for orders related to ensuring essential services remain operational and exceptionally, orders for goods/services which will enable work to continue off campus.

Requisitions will, in either case, need to be pre-approved by a Senior Leadership Team (SLT) member or their immediate delegate or will not be converted into a Purchase Order (PO) or issued to the supplier. 

There are very limited circumstances under which goods may be delivered to a personal address.  DO NOT arrange this yourself and do not ask for an exception unless the member of SLT or their delegate has pre-approved a case for so doing.  In exceptional circumstances, SLT has agreed that consideration may be given for goods to be delivered to a personal home address.

In addition to the revised controls for purchases, any request for home delivery must be accompanied by a completed checklist and documentation.