Mileage Rates
The University will periodically review the mileage rates paid for car journeys. This is done by the Finance Sub-Committee.
The current 'standard' mileage rate is 55p per mile. If the total number of miles exceeds 10,000 in a year, the mileage rate will be capped at 25p per mile.
This allowance covers the cost of fuel and provides a contribution towards the other costs of running a car. For the purpose of calculating mileage allowances, a 'round trip' is defined as the total distance from home or base and back again, regardless of whether the return is the same day or a later date.
Car Share Mileage Rate
Employees are able to claim a car share mileage rate of 5p per passenger for private car business mileage in addition to the standard car mileage allowance.
This rate should only be used with the standard car mileage. It is not available to employees claiming EV, motorcycle or cycle rates.
Passengers should be UOM employees and should be named on the expense claim.
Cycle Mileage Rate
Employees are able to claim a cycle mileage rate of 20p per mile for business journeys.
The general rules for mileage should be followed.
In addition, employees using their own cycle must read, understand and complete the Staff Business Journeys by Own Cycle Declaration.
Please note the following:
- The journey must be on an employee’s own cycle, not a hire or pool bike
- Employees cannot claim for journeys when using a bike through the 'Cycle to Work' Scheme for the duration of the hire period (the bike is technically not owned by the employee during this period)
Motorcycle Mileage Rate
Employees may claim a mileage allowance for business journeys made by motorcycle.
Mileage can be claimed at 24p per mile.
The general rules for mileage should be followed.
If you are using your own motorcycle you must ensure that your insurance policy covers business use.
Home-to-Work Mileage
Personal vehicle mileage between home and work should not be claimed under any circumstances. Any claims of this nature will be routinely rejected by the Payroll team.
Any payments made in exceptional circumstances will be reported by the Payroll team on form P11d and then submitted to HMRC, resulting in a tax charge to the employee.