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Employing students

When a currently registered student is employed at the University while continuing their studies, consideration needs to be given to the extent to which the student will have access to personal data about other students as part of their duties.

If the duties of the job performed by the student require access to student files, to the student records database, or to other personal data relating to students, it is important that the student is made aware of the data protection principles and the University's obligations to protect personal data in its possession.

The Information Governance Office has prepared an Employee Data Processing Agreement covering this issue which can be used as appropriate.