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Records and Information Management

The University has vast volumes of Records and Information in both physical paper format and electronic.

Working with the Information Governance Guardian networks, the Information Governance Office is responsible for managing records of information processing, providing information management training and awareness as well as assisting with the development of effective and efficient Information Systems and processes. 

For physical records and information, this includes a service to (a) securely archive information with our specialist 3rd party provider and/or (b) securely and confidentially shred paper through the provision of consoles or large uniquely labelled secure shredding bags. More information about disposal of confidential material

For electronic records, we work with stakeholders within the University to provide help and guidance. We ensure that University information is shared and processed lawfully through the Information Governance Risk Review process which ultimately leads to the identification and application of appropriate technical, administrative and physical safeguards.

Records Retention Schedule (RRS)

The UoM Records Retention Schedule helps to balance the requirement to ensure records are not retained unnecessarily with the need to prevent the premature disposal of information we are required to keep. It defines a disposition period for records along with information about what should happen to a record at the end of its disposition period. 

To listen to our recent Records Management Information Session please click on the podcast link and search for 'records management'.

Business Classification Scheme (BCS)

The UoM Business Classification Scheme provides a systematic structure for the business functions and activities undertaken by the University. It groups together categories of activities to aid retrieval, control, retention and description of information. Using the BCS assists with preserving evidence of decisions made and actions taken to support the University's accountability and compliance obligations.

The UoM BCS is based on the template developed by the Joint Information Systems Committee (JISC) for Higher Education Institutions.