Cookie guidance for University staff

Summary

This page provides an overview of how cookies are used on University websites and how you can manage them.

What are cookies?

Cookies are small text files stored on your device (eg. computer or smartphone) when you visit a website. They enable essential site functions, remember your preferences, and collect aggregated data to help us improve our online services.

Why we use cookies

Essential functions

Some cookies are necessary for the operation of our websites. They enable actions such as logging in, setting preferences, and completing forms.

Improving website experience

Cookies help us understand how staff use our websites, allowing us to improve site structure, content, and navigation.

Analytics and reporting

We use tools like Google Analytics to collect anonymised data on website use, including popular pages and navigation patterns. This supports our efforts to enhance user experience and measure the effectiveness of communications.

Performance and advertising cookies

• Google Analytics cookies: These cookies track website use, including pages visited and session duration, helping us optimise site performance. Google Analytics 4 (GA4) is now used for enhanced privacy controls and deeper insights.
• Advertising cookies: These cookies may deliver tailored promotional content based on your browsing activity. They do not collect personal information and can be managed or disabled.

Managing cookies

• Cookie preferences: Adjust cookie settings through our Cookie notice or via your browser's privacy controls.
• Opt-Out options: Install the Google Analytics opt-out browser add-on to prevent tracking. For personalised ads, use the Google Ads Settings or the Network Advertising Initiative opt-out page.

Data security and compliance

The University handles all cookie-related data in compliance with the UK GDPR and the Data Protection Act 2018. Personal data is never shared outside the University in a way that could identify individuals.

For questions, contact the Data Protection Office.

Our cookie policies are reviewed periodically to reflect updates in technology, legislation, or University practices.