Casuals Process Moving to People Services Connect

Effective from 2 February 2025

From 2 February 2025, all Casual appointment processes will move to Connect for People for all University colleagues.

New Casual Appointments (see Guidance on submitting a request for a new Casual Set Up)

• All new Casual requests must be submitted via Connect for People.
• The CAS1 form has been replaced by a new Casual Appointment Authorisation Form, available within Connect when applying for a Casual appointment.
• A Multiple Applicants upload form is available where required.

Before submitting to People Services, please ensure:

• The Authorisation Form is fully completed, including all required approvals
• A Job Description is uploaded for each application
• ID numbers and dates of birth are provided where available

People Services will normally issue the appointment letter and onboarding instructions to the Casual. Where this forms part of a local internal process, this can continue if preferred.

Forms No Longer in Use

• CAS2 and CAS3 forms have been withdrawn.
• Casual colleagues are encouraged to use self-service wherever possible.

Onboarding and Self-Service

Casuals will receive an appointment letter advising them to:

• Log into MyView (using standard login and DUO authentication)
• Update home address, bank details, and EDI information
• Review and update Next of Kin details

The appointment letter will also include a link to the HMRC Starter Checklist (via GOV.UK). Once completed, the results should be printed and returned to People Services using the email address provided.

All submissions will be passed to the Casual Appointments Team in Employment Services, who will aim to respond as quickly as possible.

Extending a Casual Appointment

• Submit a request via People Services - General Request Form in Connect
• In Request Details, select ‘Casual or Hourly Work’ and ‘Casual Query’
• Provide full details of the extension in the comments box
• Upload copies of the relevant authorisation forms