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Export controls

Collaborating with previously checked and cleared entities

Now that your project is defined, you need to determine whether you’re working with controlled information, research data, or knowledge.

If you’re working with controlled items

  • Enter the codes you’ve identified, along with the country where your entity is based into the OGEL checker to determine if there are any Open General Export Licences (OGELs) applicable to your project. If there is an OGEL available, fill in and submit an Export Controls Compliance request (online form) with the Regulatory Compliance Team to register for that OGEL licence and inform them of any other requirements
  • If the OGEL checker informs you that there is no OGEL available for that combination of code and destination, you need to apply for a Standard Individual Export Licence (SIEL) The Government turnaround time for SIELs, for a non-key country is around 60 working days. All other types of licence and those for key countries may take longer as they are assessed on an individual basis. Fill in and submit an Export Controls Compliance request (online form) with the Regulatory Compliance Team, who will apply for the SIEL licence for you and explain any further requirements
  • Until you receive clearance (confirmation that a licence isn’t required or that a licence has been granted) , you can continue with high-level talks with your collaborators, but do not share any technical information, research data, or knowledge which is not publicly available
  • Once you’ve received clearance, the collaboration can proceed from the export controls point of view
  • Project self-assessment should be undertaken annually or whenever any aspect of the project changes
  • Should the project change, inform the Regulatory Compliance Team as a new licence might be needed

If you’re not working with controlled items

  • You do not need to take any action at present
  • It is the responsibility of the PI to self-assess the project using the University guidance – this should be undertaken annually or whenever any aspect of the project changes

For support in determining whether anything you’re working with is controlled, or how to use the OGEL checker please email the Regulatory Compliance team.