Engaging with collaborators and funders

(Using TEAMs, emails or other platforms)

If your collaborator or funder is based in a key country

• Before engaging with a collaborator or funder in a key country, fill in and submit an Export Controls Compliance request (online form) with the Regulatory Compliance Team – they will then advise you on the next steps
• You must not share any information with external collaborators until you’ve received clearance from the team, except high level discussions

Please note that the End use control does not apply to general conversations with prospective customers about nuclear, biological, and chemical equipment or contracts as it is not a technology transfer if they are only about general capabilities. In other words, high level discussion with your prospective collaborators and/or funders are allowed without any further export checks.

However, a licence may be required for pre-contract technical discussions. This will only be the case if detailed technical specifications underpinning the research projects are being explained to a prospective collaborator. Hence, end user checks will still need to be requested on collaborators/funders before contract signature when exchanging technical details.

If your collaborator or funder is not based in a key country

• And the technology (information, research data, or knowledge) you want to share is controlled, apply for a licence by filling in and submitting an Export Controls Compliance request (online form) with the Regulatory Compliance Team
• You must not share any technology with external collaborators until you have received clearance from the team
• If your project does not involve controlled items, there is no further action to take.
• Please be aware, it is your responsibility to self-assess the project using the University guidance, that this must be done annually or whenever any aspect of the project changes. It is also your responsibility, if there are possible collaborations with an entity or entities outside of the UK as part of the proposed research activities, in addition to the main collaborator who is based in the UK, to notify the regulatory compliance team to ensure the appropriate export due diligence checks are completed. 
• You are also responsible for ensuring  that if the items are to be transferred internally within the UK are controlled that  the following statement of controlled items is required on all items: Scenario 1: Transfer of controlled items (physical goods/software or technology) to another person/organisation in the UK: Statement 1: “This [goods/software/information] is [a] UK Export controlled [goods/software/information], categorised by code XXX of the UK consolidated list. A licence may be required by your organisation to export this [goods/software/information] outside the UK: it is your organisation’s responsibility to check whether such a licence is required”.            

Please contact regulatory.compliance@manchester.ac.uk for further information