How does it work? 

1. Initiating the Vacancy:

• Hiring managers continue to use the existing process: complete the pro-forma and select the non-advertised route. 
• The approval workflow remains the same. 

2. Key Change: 

• Instead of the hiring manager emailing a generic application link to the candidate, they now include the candidate’s full name and contact email in the job notes during submission for approval. 

3. After Approval: 

• Once the job is fully approved, the Recruitment team sends the candidate a link to the specific job they will be working in, so the candidate can submit their details directly. 
• The Recruitment team also notifies the hiring manager when the candidate has completed this step. 

4. Final Steps: 

• The hiring manager can then complete the starter form 

Benefits

• The candidate applies to a specific job, not a generic listing. 
• Reduces the administrative burden on hiring managers. 
• Enhances clarity and professionalism in the candidate journey. 

This functionality has been tested by the Recruitment team, with a limited number of roles trialled on a pilot basis within FBMH and FSE. Feedback received has been positive, indicating that the process is clearer and has proceeded smoothly. 

Thank you to colleagues that have supported this pilot – your involvement has been invaluable.