Overseas business travel and fieldwork
Here you’ll find the steps the University expects you to take before booking any overseas business travel or undertaking any overseas fieldwork; this includes emergency contact details and advice on pre-travel approval.
If you are travelling on short term business travel (such as conferences, meetings etc.) outside the UK to a low/moderate risk country, you should use the generic risk assessment for low risk overseas business travel. For longer periods of travel or for any other business purposes you should complete the risk assessment form for fieldwork, see below.
When using the generic risk assessment template, you should adapt the form and complete the areas highlighted to include any additional hazards or circumstances applicable to the trip and the control measures in place.
You do not need to complete a travel risk assessment for every overseas trip, but you will need to complete a separate travel risk assessment in the following circumstances:
- If this is your first visit to the country
- If the risk profile of the country has changed since your last trip to the country
- If your own personal circumstances have changed since your last trip to the country
The University's health and safety arrangements enable a risk-based approach to the health and safety management of fieldwork and field trips.
Fieldwork activities include undertaking interviews with the public, through to activities such as survey/collection work carried out by field scientists.
If you are carrying out fieldwork overseas you must follow the University’s health and safety requirements.
In most cases, for low-risk fieldwork activities carried outside of the UK, the generic fieldwork risk assessment outside of the UK can be used prior to travel.
Where circumstances of the fieldwork are outside the scope of the generic risk assessment (such as travelling in bad weather, travelling to remote locations or an individual’s specific needs) or aspects require further consideration, the generic risk assessment can be adapted by adding in additional hazards or circumstances and control measures.
All student trips must have been pre-approved by their academic supervisor.
University staff should follow local approval procedures of their School or Directorate and should make their line manager or your University colleagues aware of the trip.
Booking your trip
Before you travel overseas, we advise you to visit:
- AIG Travel Assistance and download a country report. You can register for the site using your University email address and our policy number: 0010015245
- The Foreign Commonwealth Office (FCO) website and read their country-specific travel advice
If you need help completing your risk assessment or specific advice on your trip, contact your school or local safety advisor; your School or Department office will be able to provide you with the details of your Safety Advisor.
To book your trip, please visit:
Emergency contact details
During travel, please ensure that you have the following emergency contact details with you in case an emergency incident occurs while you are away:
- University security office: +44(0)161 306 9966
- Key Travel: +44(020 7843 9602
- AIG emergency assistance: +44(0)1273 727416