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New and recently updated policies, procedures and other documents

Recent new or updated teaching and learning policies, procedures or guidance include:

  • The Procedures for Protecting the Interests of Students and Postgraduate Students (PGRs) during 'Exceptioanl Events'have recently been updated with the following amendments (April 2024):
    • Review and updated points 1.1-1.4 under the principles to ensure they were still fit for purpose and reflective of current practice
    • Added provision for FEBs to be held without the need to invoke the Procedure for Protecting the Interests of Students if it is felt that this could be of benefit for the general overview of examination boards across Schools.
    • Minor language amendments. 
  • The Principles and Guidance on Accreditation of Prior Learning (APEL) have recently been updated. For details, please see the link provided (December 2023).
  • The Guidance on Late Submission has been updated to clarify  scenarios relating to the procedure for cases where a student receives a pass mark for an assignment (including dissertations) but then fails the unit due to the deduction of marks as a penalty of late submission (December 2023).
  • The Policy on Examinations has undergone minor amendments to reflect the fact that devices are now allowed near desks in examinations, as long as they are switched off and placed in the bag provided (new wording added at the end of paragraph 4.11) and the change of the wording ‘University Registration Card’ to ‘Student ID card’ (November 2023).
  • The Student Protection Plan - Policy on Refunds and Compensation was updated following feedback from members of TLSIG, DSE colleagues and the Legal Team. One of the elements that has been updated is more detail around the scenario of oversubscribed programmes (November 2023).
  • The Degree Outcomes Statement was updated (November 2023).
  • The full PDF version of the Assessment Framework has been updated to include the following:
    • revised Policy on Mitigating Circumstances and Coursework Extensions
    • revised Mitigating Circumstances Procedures
    • new Procedure for Extensions
    • revised Examinations: Guidance for Students
    • revised Guidance on the use of Calculators in Examinations
    • revised Guidance on the use of Dictionaries in Examinations
    In order to retain a copy of the version which was in place during 2022/23, a watermarked archived version of the
    Assessment Framework is available at:
  • Minor updates have been made to the Examinations: Guidance for Students to reflect the changes made to the Guidance on the Use of Calculators and the Guidance on the Use of Dictionaries, which were publicised in the July/August TLD Bulletin (October 2023).
  • Policy on Mitigating Circumstances: the policy and the accompanying Mitigating Circumstances Procedures have undergone review and have been updated for the start of 2023/24, along with the introduction of a new Procedure for Extensions. (July/August 2023)
  • Guidance on the Use of Calculators in Examinations and Guidance on the Use of Dictionaries in Examinations: the documents are being updated for 2023/34 onwards. Changes have been made by the Scheduling Team, Teaching and Learning Delivery, who are responsible for implementing guidance around the operation of centrally managed exams. (July/August 2023)
  • New AI (Artificial Intelligence) Statement for Handbooks: A new statement, provided by the AI stream of the Assessment for the Future project, has been produced and is suggested to be included in programme handbooks or other information provided to student. (July/August 2023)
  • Policy on Recording and Monitoring Student Attendance and Engagement: The policy has been updated to include:
    - Insertion of a section which sets clear expectations for the  attendance levels of student visa holders which will trigger escalation activities, and a high-level summary of the impact of continued non-engagement, in line with requirements from UKVI.
    • Insertion of a paragraph within an existing section to refer visa related queries to the Student Immigration Team.
    • Insertion of additional sentence to clarify the interaction between this policy and Regulation XX.
    • Removal of reference to Blackboard as a specific virtual learning environment (June 2023)
  • PGT Degree Regulations: Updates have been made to ‘Appendix A: Postgraduate Degree Classification Scheme’ under the section on ‘Consideration of postgraduate masters students within the boundary zone by mark distribution’ to remove references to all course units having to have been passed at first attempt, when considering students in the boundary zone for the award of Distinction. This was to tie in with the update made in October 2022 in paragraph J39.
    A new line was also added to the bottom of the section to read:
    “Please also see paragraph J39 for details of arrangements for programmes with specific accreditation requirements.” (April 2023)
  • Overseas External Examiners/External Advisers: The University is no longer able to employ External Examiners or External Advisors for new programmes who reside abroad permanently or who are planning to spend some time abroad during the term of their appointment. (December 2022)
  • Timetabling Policy: Senate has now approved the new university timetabling policy and supporting code of practice (November 2022).
  • Regulation XIX: Academic Appeals Procedure: one change has recently been agreed by Senate to Regulation XIX. This relates to an increase in the total time allocated from submission of formal appeal to completion of procedures to 90 calendar days (in line with the OIA’s Good Practice Framework). Note (x) on the first page of the Regulation contains this new statement (November 2022).
  • Updated Guidance on References: Members of the Teaching and Learning Delivery (TLD) team have worked with colleagues from Careers, ITL and Schools, as well as liaising with the Information Governance Office, to update the document. The updated wording has also had input from the Senior Advisers’ Network. As part of this, work also took place in producing draft templates for students to use in seeking references, which have subsequently been added to the Careers website.  The Academic Advising Toolkit has also updated accordingly (November 2022).
  • Support for student assessments during 2022/23: We will not be issuing a set of Assessment Commitments for this academic year, as we have over the past two years as a result of the pandemic. A number of the temporary arrangements put in place have now become ‘business as usual’ and other elements are being retained for this year, with the details being communicated to students in a start of year message from Professor April McMahon, Vice-President for Teaching, Learning and Students. Please see October 2022 TLD Bulletin and the November 2022 TLD Bulletin for details.
  • Updates to Appeals and Complaints Regulations and forms to reflect the new name of the Division: some minor amendments have been made to Regulation XVIII: Student Complaints Procedure and Regulation XIX: Academic Appeals Procedure (and the associated student complaints form and academic appeals form) to reflect that the former central Teaching, Learning and Student Development (TLSD) area is now ‘Teaching and Learning Delivery’(TLD), part of the Division of Student and Academic Services (SAS) (July 2022).
  • Changes to the Academic Malpractice Procedure, specifically relating to centrally arranged examinations: The Exams Teams (Division of Student Admissions and Administration) previously detected and gathered information for allegations of examination malpractice in centrally arranged examinations.  The SEP restructure has meant that the lead Authorised University Officer role (Director of Student Admissions and Administration) no longer exists in this area.  This area has become part of the new Division of Student and Academic Services where responsibility for both exams and appeals, complaints and discipline rest in the Teaching and Learning Delivery Team. See June 2022 Bulletin for details.
  • New Policy on Student Representation: The original Principles and Guidance for Student Representation, first produced by the University and UMSU in 2013, have been updated and formed into a new Policy on Student Representation which was recently approved by Senate. The new Policy is to be implemented across the institution from September 2022, for the 2022/23 academic year onwards (June 2022).
  • Disciplinary appeals:Schools/Departments are asked to use the model wording in disciplinary outcome letters. They are also asked to ensure that they update their template SDP outcome letters for disciplinary appeals to reflect the correct timescale for appeal (10 working days). At present, some Schools’ templates state the timescale as being 20 working days or 15 working days or other variations and it is vital that all students across the institution are provided with a consistent message with the same deadline given (April 2022).
  • Guidance on Examination Boards: The temporary document entitled ‘Guidance on Examination Boards (COVID 19)’ produced in May 2020 and updated in April 2021, to provide guidance on different operational arrangements for Examination Boards taking place during the pandemic, has now been stood down. The original Guidance on Examination Boards should now be used again (March 2022).
  • Statement on Periodic Review: for details of the current arrangements for Periodic Review, which have been suspended for the last couple of years, please see the February/March 2022 TLD Bulletin (March 2022).
  • A new email address of has been introduced and will, over time, be printed on all of the teaching and learning policy and procedure documents produced by Teaching and Learning Delivery (TLD). This email address will be used as the main point of contact for any queries relating to TLD owned policy documents (January 2022).

Archived updates from prior to 2022