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Guidance on use of dictionaries in examinations

Language Translation Dictionaries

1. Language translation dictionaries may not normally be used in examinations except as specified in Paragraphs 2 and 3 below. For this purpose a language translation dictionary is defined as a dictionary that simply gives equivalent words or phrases in two languages, without further explanatory text or description.

2. Students whose first language is not English are allowed to use a language translation dictionary if they are studying a Foundation Year (or other programme) where a recognised and assessed English Language module that must be passed satisfactorily forms part of that programme.

3. Visiting students whose first language is not English (e.g. Erasmus or other exchange scheme students who will not obtain a degree or other qualification of the University) are allowed to use a language translation dictionary if they have a letter from the relevant School confirming their visiting student status. Students must take this letter to all examinations to certify that they may use a translation dictionary.

Other Dictionaries

4. Students are not allowed to use scientific or other specialist dictionaries unless a specific instruction to the contrary is given in the rubric at the head of an examination paper.

5. Students with disabilities are allowed to use electronic dictionaries or similar aids if they have a letter from the Disability Advisory and Support Service (DASS) to certify that they may use a specified aid. Students must take this letter to all examinations to certify that they may use the aid concerned.

Variation

6. Schools may decide to restrict the use of dictionaries, or to extend these provisions in individual examinations. In such cases, clear instructions will be given in the rubric at the head of the examination paper.

Appropriate Use

7. Dictionaries must be unmarked.

8. Any student found using a dictionary without a letter of permission, or using a marked dictionary, will have the dictionary confiscated for the duration of the examination and may be reported for suspected cheating. If a marked dictionary is confiscated, the University will be under no obligation to issue the candidate with a replacement dictionary for the remainder of the examination.