Deadline for submission of requests for SEED authorised signatory approval for 2025-26

17 Apr 2026

The SEED School Office have set a deadline of 12:00 on Thursday 18 June to ensure that all requests are approved and sent on to be actioned within the current financial year.

This deadline has been set to ensure that the high volume of requests we expect are approved and sent on to be actioned within the 2025-26 financial year (ending 31 July 2026).

This includes any:

• PR7 Non-Staff Fee/Expense Claims
• PR5 Staff Fee Claims
• Credit Card Payment Request Forms
• AP02 One-Off Payment Forms

Deadline for CAS1 Casual Worker setup forms: Friday 29 May, for work to be completed by 31 July 2026. We recommend submitting any CAS1 forms as soon as possible. They must be approved before any casual work taking place.

Where possible, we encourage staff expense claims submitted via MyView and CAS4 Casual Timesheets submitted by email to SEEDSchoolOffice@manchester.ac.uk by Thursday 18 June as well.

Which budgets does this apply to:

• Budgets held in SEED only. You can check where a budget is held / the listed budget holder here: http://app.manchester.ac.uk/authsigs/default.aspx 
• Most R-coded research budgets are not subject to this deadline, but have their own deadlines relating to the terms of their external funding. Please contact FHum.PostAward@manchester.ac.uk to confirm deadlines for specific R-coded budgets.

Process

Claims/forms should be submitted as electronic attachments, with copies of relevant supporting documentation (for example, receipts should accompany a PR7 expense claim form), using this online form: https://forms.office.com/e/nsdr7KWFhF 

• Incomplete submissions will be rejected with advice how to resubmit, delaying payment.
• Please make sure you provide evidence of budget holder approval.
  • The best format is a PDF printed copy of an email from the budget holder confirming that they approve the expenditure. The budget holder approval must list the value and details of what will be bought / reimbursed.
  • Louise Gorton is the budget holder for most SEED R-coded budgets. Her budget holder approval should be sought by emailing FHum.PostAward@manchester.ac.uk and then submitting evidence of her approval along with the other documents for authorised signatory approval as described above.
• More information about all payment methods and approval processes can be found here: https://www.staffnet.manchester.ac.uk/seed/resources/finance-faqs/

Late expenditure

In July, the SEED School finance team will confirm the process relating to activities taking place on or before 31 July 2026, where the financial approval request has missed the deadline above.

Unspent budgets for 2025-26 cannot be rolled forward (apart from continuing R coded research accounts).  If you have any queries then please contact the School Finance team: seedandsossfinance@manchester.ac.uk.