Any restrictions will be made clear on their immigration documents which must always be checked. 

In general*, an individual on a Student visa studying a degree-level programme (or one on a Study Abroad Programme) is permitted to work for a maximum of 20 hours a week during term-time and full-time during vacation periods.

They are also not allowed to:

• be employed as a doctor in training (except on a recognised foundation programme)
• be employed as a professional sportsperson (including a sports coach)
• be employed as an entertainer
• be self-employed or engage in business activity
• fill a full-time, permanent vacancy (except on a recognised foundation programme or as a students’ union sabbatical officer)

*Note that individuals on a Student visa who are studying a programme lower than degree level, can both work for a maximum of 10 hours a week during term-time (and full-time during vacation periods). It is rare for the University to employ students with these restrictions so please be alert when checking.

Undergraduates

They can work full-time during official University vacation periods (Christmas, Easter and Summer).  This does not include reading weeks. The hiring manager is responsible for checking the published term dates for details and keeping a screenshot as evidence that they have done this.

Postgraduate Taught / Masters

They can work full-time at Christmas and Easter but cannot work full-time during the summer as this is classed as term-time while working on their dissertation.  They can work full-time once they have finished all of their taught components and have submitted all assessed work including their final dissertation.  The hiring manager is responsible for checking the published term dates for details and keeping a screenshot as evidence that they have done this.

PhD Students

They are entitled to a total of 8 weeks’ vacation per academic year.  They can work full-time only during these 8 weeks of vacation and any vacation periods must be agreed in writing with their supervisor and School before they work full-time.  They can also work full-time in the period between submitting their thesis and the day before their viva.  They revert to being restricted to 20 hours working from the day of their VIVA until they submit their corrected thesis in full.  The hiring manager must procure a letter of confirmation from their supervisor and keep a copy as evidence that they have done this.

• After individuals on a Student visa have completed their studies, they can work full time until their visa expires (usually up to four months after they have completed).
• Postgraduate Taught/Masters students can work full-time after the official course end date, provided that it is on a temporary or rolling contract and not a permanent position.  However you should be aware if engaging them prior to their degree being conferred, that they may be required to re-submit their thesis/retake exams.  In this period of 'academic extension' they would no longer be able to work full-time.
• For PhD students, completion is defined as having taken the viva and there are no further corrections/amendments (no matter how minor) to be done i.e. there is no further work to be done.

For all of the above students must produce a letter from Student Services to confirm completion before they can commence working full time.

People Services issue a letter of appointment which outlines the student’s responsibilities for ensuring that they do not exceed their permitted working hours; the student is required to sign and return a copy of this letter to confirm their acceptance and understanding.

People Services also complete the Right to Work checks and retain a copy of their immigration permission along with restrictions on their employee file.  For ease of reference, a copy of the academic calendar is also held on the Personnel file.

Student workers have their hours submitted through a timesheet system that identifies if they are a Student visa holder.  If they are then the system will not permit claims to be made above their permitted visa restrictions.

You must be aware of your role and responsibilities and the restrictions of students who are studying on a Student visa: Working while studying | International | The University of Manchester.

The PR7 form is for payment to external staff and contractors. Students on a Student visa are not permitted to be self-employed or engage in business activity, therefore they cannot be set up or paid as suppliers or independent contractors using the PR7 process.

The PR5 form is for payment of fees to internal staff for work; students on a Student visa should usually be paid for work as casuals, via timesheet, or as salaried staff.  This is in order to ensure that they are not exceeding their weekly working hours restriction.

If a student on a Student visa needs to be paid for subsistence, this needs to be arranged via Student Services; e-mail:  funding@manchester.ac.uk

Students on a Student visa can both volunteer and do voluntary work in the UK, provided they are permitted to work and their visa must be checked to confirm this.  Any voluntary work contributes to their weekly work allowance, so any hours you give them must not exceed their limit, either on its own or combined with other types of paid or unpaid work they are doing.

Note that the UKVI makes a distinction between voluntary work and volunteering:

• Voluntary workers will usually have contractual obligations to perform the work (e.g. to attend at particular times and carry out specific tasks) with the employer being contractually required to provide the work – the contract does not have to be written. The worker is usually remunerated in kind.
• Students who are volunteering do not have a contract, they must not be a substitute for an employee and they must not be doing unpaid work – i.e. receiving payment in kind (although they are sometimes reimbursed for reasonable travel and subsistence expenses). Volunteers usually help a charity or voluntary or public sector organisation.

For anything not covered here, please contact people-od.operations@manchester.ac.uk.

More information for students on working whilst studying can be found on the Manchester student information pages and in this leaflet. They can also read more about working in the UK following their studies.