Skip to navigation | Skip to main content | Skip to footer
Menu
Search the Staffnet siteSearch StaffNet
Search type

Terms and Conditions of Employment

In September 2010, the University implemented a new Pay and Grading Agreement:

An explanation of the Pay and Grading Structure, together with details of the main Terms and Conditions of Employment, can be found at the links below - how to apply these to your role will be set out in your Contract of Employment.

Summary of the main Terms and Conditions of Employment by Staff Group and Grade

Applicable to all staff

Sick Pay

(subject to following correct notification procedures)

0 to 3 months service: 1 month full pay

3 to 12 months service: 2 months full pay and then 2 months half pay

1 to 3 years’ service: 3 months full pay and then 3 months half pay

3 + years’ service: 6 months full pay and then 6 months half pay

Long Service Awards

For staff reaching 25 or 40 years of continuous service, £400 vouchers (shopping/holiday/leisure) or 5 days annual leave (pro-rata for part-time staff)

Retirement Age

The University no longer has a fixed retirement age.

Employees must give at least contractual notice of their intention to retire.

Pre-Retirement Leave

Up to maximum of 6 days (1 day for each 2 years of continuous service).

Earned at the rate of 1 day for each complete month of written notice given (pro-rata for part-time staff).

Plus 2 days which can only be used to attend the pre-retirement workshops run by the University and for pension office appointments.

Exclusivity of Service

All consultancy work, public duties, and other outside work must be declared, and is subject to formal approval by the University. See Outside Work and Consultancy Policy

Medical Assessments

Required to undergo medical referrals and examinations at any time as deemed appropriate by the University for the purpose of assessing your fitness to perform your duties

Support Staff on Grades 1 to 5

Pay Scale 51 point pay scale 
Incremental Progression

On 1 August each year until the top of the grade is reached, excluding contribution points (subject exceptionally to procedures for dealing with performance).

Progression is subject to 6 months in post, i.e. must be in post by 1st working day in February

Pension Scheme

Pension Saver

Hours of Work

35 Hours Per Week
Annual Leave

0 to 5 years continuous service: 23 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (245 hours)

5 to 10 years continuous service: 26 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (266 hours)

10 plus years continuous service: 27 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (273 hours)

Probation

6 calendar months’ probation period, with 1 week notice during this period

Notice period

4 weeks’ notice by employees

4 weeks’ notice by the University for first 4 years, plus an additional weeks’ notice for each additional year of service up to a maximum of 12 weeks’ notice

Overtime Rates

Overtime will only be paid for hours actually worked, there will be no minimum payments.

More information about overtime rates is available here.

Contracted hours worked on a Bank Holiday or Closure Day

Bank Holidays (in addition to normal salary): plain time for hours worked plus TOIL

Closure Days (in addition to normal salary): plain time for hours worked OR TOIL

Standby / On Call Allowance

There may be locally agreed schemes

Acting Up / Responsibility Allowance

If covering for at least 1 month
If undertaking full role payment is at the minimum point of the higher grade
If not, payment is proportionate to the extent of the additional duties based on the difference between minimum point of the higher grade being covered and current point of scale of the individual

Stand In Duty (Acting Up Allowance)

Grades 1 - 4 only.

Day payment at the minimum point of the higher grade being covered (full duties must be covered) 
Exceptional Duty Payment Payments to Building Attendants for cleaning up excessive mess beyond the requirements of their job description (previously known as ‘dirt’ allowance)

Shift Allowance

(paid on all hours, including overtime)

Permanent night shifts between 22:00 and 08:00  :  33% of spine point 13

Rotating day/night shifts over 24 hours  :  18% of spine point 13

Alternating early/late shifts, covering 07:00 to 22:00  :  11% of spine point 13

Flexible shifts, covering any 5 out of 7 days  :  6% of spine point 13

Split shifts, paid only on hours returning to work  :  6% of spine point 13

Unsocial Hours

Contracted hours worked between 20:00 and 22:00  :  Time plus a fifth

Contracted hours worked between 22:00 and 06:00  :  Time plus a third

Academic-Related Staff on Grades 6 to 8

Pay Scale       51 point pay scale

Incremental Progression       

On 1 August each year until the top of the grade is reached, excluding contribution points (subject exceptionally to procedures for dealing with performance).

Progression is subject to 6 months in post, i.e. must be in post by 1st working day in February

Pension Scheme USS
Hours of Work

Nominal 35 hours per week for grades 6 and 7/

All grades are expected to work such hours as necessary for the proper discharge of the duties.

Annual Leave

29 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (287 hours)

Probation  9 calendar months’ probation period, 1 calendar month notice during this period
Notice Period

3 calendar months by employees

3 calendar months by the University

Overtime Rates Not Applicable
Standby / On Call Allowance There may be locally agreed schemes
Acting Up / Responsibility Allowance

If covering for at least 1 month

If undertaking full role payment is at the minimum point of the higher grade

If not, payment is proportionate to the extent of the additional duties based on the difference between minimum point of the higher grade being covered and current point of scale of the individual

Academic-Related Staff on Grade 9

Pay scale Grade 9 pay scale
Incremental Progression Not Applicable
Pension Scheme USS
Hours of Work All staff are expected to work such hours as necessary for the proper discharge of the duties

Annual Leave

29 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (287 hours)
Probation 9 calendar months’ probation period, 1 calendar month notice during this period
Notice Period

3 calendar months by employees

3 calendar months by the University

Overtime Rates Not Applicable

Research and Teaching-Focused Staff on Grade 5

Pay Scale 51 point pay scale
Incremental Progression

On 1 August until the top of the grade is reached excluding contribution points (subject exceptionally to procedures for dealing with performance).

Progression is subject to 6 months in post, i.e. must be in post by 1st working day in February

Pension Scheme USS
Hours of Work

Nominal 35 hours.

All staff are expected to work such hours as necessary for the proper discharge of the duties.

Annual Leave

29 days Annual Leave, plus 4 Closure Days, plus 8 Bank Holidays (287 hours)

Probation 9 calendar months’ probation period, 1 calendar month notice during this period
Notice Period

3 calendar months by employees

3 calendar months by the University

Overtime Rates Not Applicable

Academic Staff on Grades 6 to 8

Pay Scale 51 point pay scale


Incremental Progression                                   

On 1 August until the top of the grade is reached excluding contribution points (subject exceptionally to procedures for dealing with performance).

Progression is subject to 6 months in post, i.e. must be in post by 1st working day in February

Pension Scheme

USS
Hours of Work All staff are expected to work such hours as necessary for the proper discharge of the duties
Annual Leave Reasonable amount, at least 28 days statutory minimum 
Probation 

Up to 4 years’ probation period.

3 calendar months’ notice during this period.

Notice Period

3 calendar months by employees

3 calendar months by the University

Overtime Rates

Not Applicable

Academic Staff on Grade 9

Pay Scale Non-Clinical Professorial pay scale
Incremental Progression Zones A to D  :  progression within zone based on merit

Zone E  :  automatic annual progression providing no diminution in performance
Pension Scheme USS
Hours of Work All staff are expected to work such hours as necessary for the proper discharge of the duties
Annual Leave Reasonable amount, at least 28 days statutory minimum
Probation  Not Applicable 
Notice Period 3 calendar months by employees

3 calendar months by the University
Overtime Rates Not Applicable