Leaving the University
Resignation
If you wish to resign from your post please discuss this with your line manager in the first instance. You will need to put your resignation in writing giving the appropriate contractual notice.
| Staff Group | Notice you are required to give to the University |
|
Support staff, grades 1 - 5 |
4 weeks |
| All other staff | 3 calendar months |
To inform us of someone leaving, please complete the form by following the link here. We recommend using Google Chrome to open forms.
People Services should be instructed as soon as possible, with your planned end date and information about any outstanding annual leave balance details. If someone is leaving mid-month People Sevices need to be informed before the payroll deadline for that month to prevent an overpayment.
As well as informing People Services of a leaver, managers are responsible for the completion of a mandatory leaver checklist that can be completed online. Managers may find the How to manage a resignation guide useful.
Things to sort out before you leave
Annual leave
You are entitled to annual leave for each complete month you have worked up to your leaving date, plus the Bank Holidays and Closure days which fall into that period. A complete month is where you are in post for all the working days of that month.
This will be pro rata to contracted hours for part-time staff. You can use the annual leave calculator to help you calculate this.
Any outstanding annual leave should be taken during your notice period. You will need to discuss and agree this with your line manager. In exceptional circumstances, and with prior approval, where taking leave is not possible during your notice period, you may be paid in lieu of any outstanding amount. If you have taken more leave than you are entitled to, a deduction will be made from your final salary payment.
Download your past payslips
Once you have left the University you will no longer be able to access your electronic payslips via the MyView portal. Please ensure you log into MyView to download past payslips before you leave so you have these for your own records.
P45
Please ensure that we have your current address to send your P45. You can log into MyView to update your personal details.
Final salary payment
If you have an interest-free loan from the University (for example purchases through Vivup/Purple Place, season ticket loans etc.), any remaining balance will need to be paid in full or will be deducted from your final monthly salary.
Relocation expenses
If you are resigning within two years of taking up appointment, you will be required to repay 1/24th of the amount you received for each calendar month (or part month) after your leaving date. This amount may be deducted from your final salary payment.
University equipment and property
You must discuss with your line manager to ensure that all necessary arrangements are made for the handover of your work and the return of all University property, your staff card and keys, etc, before you leave.
Exit interview
Leavers survey
We would like to find out more about your reasons for leaving and what you will be doing next. After you resign, you will be sent a leavers survey from our survey partner The People Experience Hub. Your survey link, which is unique to you, will arrive in your University email inbox from surveys@pxemails.com The information you provide will be treated confidentially and will be used to help inform improvements to the employee experience.
In the survey there is an option to speak to a People and Organisational Development (P&OD) or Equality, Diversity and Inclusion (EDI) colleague if you have further information to share about your experience working here, or your reasons for leaving.
Whilst we don’t offer formal exit interviews as part of the leaving process, your line manager may ask to speak to you about your reasons for leaving and what you’ll be doing next. It’s your choice as to whether you take part or not and you should agree with your line manager how you would like the feedback from that conversation to be shared and used.
Tell us where you are going
You will be sent a questionnaire, please return this to tell us where you will be working. The University is asked to provide to the Higher Education Statistics Authority (HESA) as part of our statutory reporting requirements.