Leaving the University
Resignation
If you wish to resign from your position please discuss this with your line manager in the first instance. You will need to put your resignation in writing giving the appropriate contractual notice.
| Colleague Group | Notice you are required to give to the University |
|
Support colleagues, grades 1 - 5 |
4 weeks |
| All other colleagues | 3 calendar months |
Line managers must notify People Services of a colleague’s resignation and agreed leaving date at the earliest opportunity through Oracle Fusion, using the Terminate Employment process.
As part of the leaving process, an offboarding journey will be assigned in Oracle Fusion. This is a digital checklist that guides you and your line manager through the activities that need to be completed before you leave, with supporting information and guidance. You and your line manager should complete all of your assigned tasks, mark them as complete and monitor progress to follow up any outstanding actions.
If someone is leaving mid-month People Services need to be informed before the payroll deadline for that month to prevent an overpayment.
Preparing to leave
Annual leave
You can check your annual leave balance in Oracle Fusion and make arrangements with your line manager to take any outstanding leave during your notice period. In exceptional circumstances, and with prior approval, where taking leave is not possible during your notice period, you may be paid in lieu of any outstanding amount. If you have taken more leave than you are entitled to, a deduction will be made from your final salary payment.
Download your past payslips
Once you have left the University you will no longer be able to access your electronic payslips. Please ensure you download past payslips before you leave so you have these for your own records.
P45
Please ensure that we have your current address to send your P45. You can log into Oracle Fusion to update your home address.
Final salary payment
If you have an interest-free loan from the University (for example purchases through Purple Place, season ticket loans etc.), any remaining balance will need to be paid in full or will be deducted from your final monthly salary.
Relocation expenses
If you are resigning within two years of taking up appointment, you will be required to repay 1/24th of the amount you received for each calendar month (or part month) after your leaving date. This amount may be deducted from your final salary payment.
University equipment and property
You must discuss with your line manager to ensure that all necessary arrangements are made for the handover of your work and the return of all University property, your staff ID card and keys, etc, before you leave.
Leavers Survey
We would like to find out more about your reasons for leaving and what you will be doing next. After you resign, you will be sent a leavers survey from the email address colleague.surveys@manchester.ac.uk The information you provide will be treated confidentially and will be used to help inform improvements to the colleague experience. You can find out more about the survey at:
Whilst we don’t offer formal exit interviews as part of the leaving process, your line manager may ask to speak to you about your reasons for leaving and what you’ll be doing next. It’s your choice as to whether you take part or not and you should agree with your line manager how you would like the feedback from that conversation to be shared and used.
Tell us where you are going
You will be sent a questionnaire, please return this to tell us where you will be working. The University is asked to provide to the Higher Education Statistics Authority (HESA) as part of our statutory reporting requirements.