Submit your expense claim
Staff expense claims should be submitted online via the MyView Expenses portal. Non-staff expense claims should be submitted using a paper-based form.
More details about how to submit your claim can be found here.
All expense claims should be submitted within 3 months of incurring the expenditure.
We aim to pay staff expenses for paper-based claims directly into bank accounts within two weeks of receiving the authorised form and receipts. Online claims can be tracked within the MyView portal and will be paid as soon as possible once fully authorised.
Like all employers, the University is obliged by law to follow the rules imposed by HM Revenue and Customs (HMRC). These rules include a requirement that all expenses payments are "wholly, necessarily and exclusively" for work purposes.
If this is not the case, expenses may be paid only at the discretion of the University, and both income tax and National Insurance Contributions (NICs) must be deducted from the payment.
HMRC also require that original receipts are provided with all claims - this gives the necessary proof that the expenditure was incurred, and that it was for University business.
The University’s Financial Regulations and Financial Procedures include further rules on expenses. These can be found at the below links: