Submit your expense claim
Staff expense claims can be submitted online - non-staff expense claims should be submitted using a paper-based form. Click here to find out more and submit your claim.
All expense claims should be submitted within 3 months of incurring the expenditure.
We aim to pay staff expenses directly into bank accounts within two weeks of receiving the form.
Like all employers, the University is obliged by law to follow the rules imposed by HM Revenue and Customs (HMRC). These include a requirement that all expenses payments are "wholly, necessarily and exclusively" for work purposes.
If this is not the case, expenses may be paid only at the discretion of the University, and income tax and National Insurance Contributions (NICs) must be deducted from the payment.
HMRC also require that original receipts are provided with all claims. This gives the necessary proof that the expenditure was incurred and was for bona fide University business.
The University’s Financial Regulations and Financial Procedures include further rules on expenses. These can be found at: