Digital Collaboration

Team working together using shared digital tools and resources to achieve common goals. Image created by Copilot, 2026

Digital collaboration is the ability to work with others using digital tools, shared spaces and online practices. It enables teams to co-create documents, manage projects, share knowledge, make decisions and work across locations and schedules.

Topics and practices within this capability include:

Collaborative working
Hybrid teamwork
Facilitation skills
Project collaboration
Agile working

Accessibility and Inclusivity within this capability

This capability should be developed in ways that recognise different levels of confidence, access, experience and support needs.

Share materials in advance.
Use accessible documents and meeting tools.
Support different contribution styles.
Avoid over-reliance on live meetings.
Create clear norms for shared spaces.
Make decisions and actions visible.
Ensure collaborative tools are easy to navigate.

You can view more information relating to digital capabilities and accessibility & inclusion on the dedicated page.

How AI can enhance this capability

AI can support this capability by helping colleagues work more confidently, creatively and efficiently, while keeping human judgement, context and responsibility at the centre.

Summarise meetings.
Create action logs.
Draft collaborative documents.
Identify unresolved questions.
Compare viewpoints.
Generate project plans.
Support brainstorming.
Turn discussions into structured outputs.

University tools to support this capability

There are several tools are available within the University supported tool ecosystem to support this capability.

Tool	Description
Word co-authoring	Create and edit documents collaboratively in real time, enabling colleagues to work together more effectively.
Excel co-authoring	Work together on shared data, analysis and reporting while maintaining a single version of the truth.
PowerPoint co-authoring	Develop presentations collaboratively, allowing multiple contributors to create and refine content together.
Planner	Coordinate team activities, assign responsibilities and track progress towards shared goals.
Microsoft Lists	Share and manage information collaboratively, helping teams stay organised and aligned.
Microsoft Whiteboard	Support collaborative thinking, brainstorming and problem-solving in meetings, workshops and project work.
Loop	Create flexible collaborative workspaces where content, ideas and tasks stay connected and up to date.
Microsoft Copilot	Support collaborative work by helping teams generate ideas, summarise discussions and develop content more efficiently.