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Records retention

The records retention schedule constitutes the University’s policy on the retention and disposition of records and data.

The retention periods given in the schedule are mandatory and any exceptions should be agreed with the Information Governance Office.

Advice on records which are not covered by this schedule can be obtained from the Information Governance Office.

It is particularly important that records which contain personal data are managed in accordance with this schedule as the University has an obligation to tell data subjects how long their data will be kept for, and to adhere to this policy. Records which may contain personal data are identified in this schedule with an asterisk in the “Description” field

For further information please refer to the Retention Schedule Guidance document which can be accessed here.

The Retention Schedule itself can be viewed here.


The Information Governance Office recently held training sessions on the management of information in Outlook and shared drives.


The sessions concentrated on how to:

1.    Apply retention policies to this data

2.    Identify data which can and should be deleted

3.    Structure data to make it accessible


Watch a recording of this session hereView the presentation slides here.


The Information Governance Office also recently held training sessions on the management of HR records.

Watch a recording of this session here. View the presentation slides here.