If you have determined that the information, research data, technology or knowledge in your research is controlled, do not take electronic devices containing controlled data with you when travelling.
If you require a laptop for your travel, request a blank electronic device from IT Services on which you will be able to take non-controlled information/data or take your current device with you but remove the controlled information. Please note that when requesting a blank laptop, you will need to have ready the export control code that identifies which controlled item your research data are related to.
Use Webmail instead of Outlook to access your emails from abroad. If you have an attachment that you suspect contains controlled data, do not open it abroad.
Do not use the University shared drives or other University servers to access your controlled information from abroad.
If you require access to the controlled research data, technology or knowledge while abroad, apply for an export licence by flling in and submitting an Export Controls Compliance request (online form) with the ECC Team..
The UK is no longer a member of the EU, and new rules for exporting some types of items to the EU have come into force. You should check whether your controlled goods/technology can be exported under a general export licence, or they require an individual export licence via the Government’s OGEL checker tool. You can ask the ECC Team if you are uncertain on how to use this OGEL checker tool.
It is your responsibility to keep records of your exports and make sure that the appropriate statement travels with the controlled data for auditing purposes.
If you plan to use the general open export licence, before you travel, you must notify the University of your intentions of travelling with controlled items under this general licence by filling in and submitting an Export Controls Compliance request (online form) with the Regulatory Compliance Team.
