Email signatures
An email signature is information tagged at the end of your email to let the recipient know a little more about you. Please ensure that the following information is in your University email signature:
- Your name
- Your job title
- Your pronoun (optional)
- Your Team/Directorate/School/Faculty etc.
- Your office location and phone number
- Working days/hours
- The University website
- Social media links
For example:
John Smith
Content Officer
Pronouns: he/him
Division of Communications and Marketing
LG040 John Owens Building The University of Manchester Manchester M13 9PL tel: +44 (0)161 275 2090
Website: www.manchester.ac.uk
Social media: Facebook LinkedIn Instagram YouTube
- You can also choose to download an image to add to your email signature that reflects our University's visual identity.
Personal Identifiers
You may choose to include personal identifiers in your email signature where it is professionally appropriate to do so. This could include information such as your pronouns or the pronunciation of your name. Sharing these details is optional - doing so can support clearer communication, help others address you correctly, and contribute to a more inclusive and respectful working environment.
How to set your email signature in Microsoft Outlook
For step-by-step instructions on how to create and add an email signature in Outlook, visit: