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Engagement

Your views, as well as those of our students, will be vital in developing our new collaborative approach to timetabling.

Our engagement so far includes:

  • The Project presented to each FLT (Faculty Leadership Team) in January 2022.
  • We presented the new Timetabling Policy and Code of Practice to Senate for multiple reviews and feedback between January - October 2022.
  • The Project gathered feedback on collaborative timetabling models from FSE and SALC between February and March 2022.
  • The Project has presented and answered questions at all School Boards between March - June 2022.
  • We held a series of workshops with PS colleagues involved in timetabling from all faculties to develop our new process from March - June 2022Read about the outcomes of the workshops here.
  • All academic staff were contacted by their Head of School regarding formalising existing Flexible Working Arrangements in May 2022.
  • We consulted with academic staff and students about their timetabling priorities via two surveys; the first was released in May 2022, and the second in August 2022You can read the outcomes of our first survey here.
  • We held our first open meeting giving the opportunity for all staff to ask questions about the Project and our new policy on Wednesday 15 June 2022.
  • The Project and Faculty Scheduling Teams have joined local sessions across Schools, Divisions/Departments and Programmes to present on collaborative timetabling and upcoming deadlines for data capture and staff availability capture. To date, from September 2022, over 20 areas have been reached. Engagement is ongoing throughout the requirements-gathering period.
  • We presented to HUMS and FSE FLTs, and all FBMH School Executive/Senior Leadership meetings in November and December 2022.
  • An email was sent to all academic colleagues in December 2022 on behalf of Patrick Hackett and April McMahon highlighting the upcoming changes to timetabling, outlined in the new Policy and Code of Practice.
  • On 17 January 2023 the Project contacted all academic colleagues directly via email, asking them to confirm their availability to teach (if applicable) for the 2023/24 timetable. Colleagues were asked to either formalise an existing Flexible Working Arrangement, or apply for a Teaching Availability Arrangement by the deadline of 28 February 2023. In the run-up to the deadline, two further reminder emails were sent to all academic colleagues in February 2023.
  • The Project held a second open meeting on Wednesday 1 February 2023, mainly focused on answering questions about the TAA and FWA processes, and timetable data collection. 

Upcoming engagement includes: 

  • In Spring/Summer 2023, the Project will engage with colleagues on the new timetabling change request process.