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Power BI

Power BI service

The Power BI service is accessed in a web browser through the following link:

Depending on whether you are already logged in to any Microsoft 365 applications you may be asked to enter your University email address and password.

More information and training on Power BI can be found through IT Services and Staff Learning and Development

Power BI apps - Directorate of Planning

The current Power BI apps produced by the Directorate of Planning are based on verified data sets used by OfS as our regulator. We recommend use of these apps if you are trying to match University of Manchester data to OfS metrics or compare with other institutions. If you need a more up-to-date view of student data, you may be interested in the apps provided by the Student Data Team in DSE.

Requesting access to the Planning Power BI apps

In order to gain access to any of the reports on Power BI, you will need to complete an access request form through Support Portal.

Login to the IT Support Portal with your University username and password. In the Search box, type 'Power BI'. Select the Service Request form called 'Power BI'.

In the ‘User license is for’ text box, please leave this blank if you are requesting access to an app for yourself. If you are requesting access on behalf of a colleague, type in their full name; their ID numbers and email addresses should autofill.

Select 'Access to Power BI reporting area' in the form, and type the full name of the app in the text box. Once you have completed your details in the form, select Review and Submit to complete the request.

If you have any queries regarding your access ticket once it has been raised, please contact IT Services.

Pinning an app to your apps page in Power BI

Once you have gained access to the Planning apps, you can either access them through the links in the table above, or you can pin them in your Power BI web browser to ensure that you can access them each time you log in.

On your Power BI homepage, select 'Apps' from the menu on the left hand side of the page.

Select the yellow 'Get apps' button on the top right corner of the page.

Search for 'Planning' in the Search box to show the full list of Planning apps. Navigate to the app you have access to, and select 'Get it now'. This will take you through to the app, but will also ensure that it is saved to your apps page.

App Name

Contents and Information

Intended Audience

Planning – Sector Student Population

Reports in this app compare student numbers across the HE sector, based on student data that is purchased from HESA. Reports include:

  • Student Numbers by Course
  • International Student Numbers by country

Data source: HESA Student Record

International Office

Colleagues involved in:

  • Student recruitment
  • Student marketing
  • Portfolio review


Planning – Degree Attainment and Entry Quals (Russell Group)


A report showing the relationship between Undergraduate degree attainment and entry qualifications for subject areas within the Russell Group. This report shows how Manchester compares to the other Russell Group Universities in terms of average tariff score and average proportion of good degrees.

Data source: HESA Student Record

Colleagues involved in:

  • Teaching & Learning

Planning - UG Progression to Further Study

A report outlining progression to further study for Undergraduates of the University of Manchester, compared to other HE institutions and by various demographic and Widening Participation characteristics.

Data source: HESA Destinations of Leavers from Higher Education (DLHE) survey

WP in PGT Working Group

Colleagues involved in:

  • Careers
  • Widening Participation

Planning - Admissions Trend Report

A report detailing the five year trend in the new entrant Undergraduate population at the University of Manchester, with a focus on trends around recruitment of students from Widening Participation backgrounds.

Data source: 1st December student census

Intake Management Group

Widening Access Working Group

Colleagues involved in:

  • Recruitment and Admissions
  • Widening Participation
  • Student marketing

Planning - Access and Participation Plan Data 

Reports outlining the data including in the University of Manchester’s Access and Participation Plan 2020-21 to 2024-25, specifically relating to measuring progress against our access and attainment targets.

Data source: OfS APP datasets

Access and Participation Plan Strategy Group

Widening Access Working Group

Colleagues involved in:

  • Widening Participation

Planning - League Table Analysis

Reports outlining the rank and score trends in the three main Home League Tables (CUG, Guardian and Times), and three main International league tables (ARWU, QS and THE WUR), at both overall institutional level and subject level

Data source: League table published data

League Table Working Group

Colleagues involved in:

  • University reputation
  • University marketing
  • League Table performance

Planning - Student Number Planning Data Packs 

Data Packs to support the Faculty Student Number Planning process. These include market share analysis of student numbers and applications data for UG, and student numbers for PGT and PGR.

Data source: HESA Student Record, UCAS

Colleagues involved in:

  • Student Number Planning

Planning - Admissions Funnel Analysis 

An analysis and visualisation of the University of Manchester application funnel for the 2016-2018 cycles. These reports visualise the application process at the University of Manchester, and summarise trends at each stage for various groups of applicants (e.g. those from Widening Participation backgrounds).

Data source: UCAS and UoM Admissions Data

Colleagues involved in:

  • Admissions
  • Widening Participation

Planning – UoM HESA Student Data Analysis

Analysis of the University of Manchester HESA Student Return. Reports in this app include:

  • Commuter Student Profile (the profile of commuter, or “living at home” students at UoM, and analysis of their outcomes in terms of continuation and attainment compared to other students)

Colleagues involved in:

  • Teaching and Learning
  • Widening Participation