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Directorate of Planning

Help and support

See below further information to help you use the dashboard reports and datasets.

Access Power BI reports

To request access: 

  1. Go to IT Connect portal
  2. On the form, select "Access to one or more reporting areas" in the dropdown menu
  3. Select the report(s) you wish to access

Access a dataset

Analysts can request access to the dataset that was used to create a report, so you can use it to build your own reports.

Check if you already have access:

  1. Open Power BI. Click "Get Data"
  2. Click the Power Platform menu, then select "Power BI Dataset"
  3. Click "Connect"
  4. Choose the dataset you require from the Production (Data Maturity) Environment, e.g. "OfS TEF B3"
  5. Click "Connect" 

If this returns blank, that means you don’t currently have access.

To request access:

  1. Go to the IT Connect portal
  2. Under Request type choose "Access to a certified dataset to build a report"
  3. Select the dataset you require

Request a new report

Dashboard reports are available in the Power BI reporting catalogue - please check first if any of these fulfil your requirements.

If you can't locate the report you require, or you would like to request an additional report please email business.intelligence@manchester.ac.uk. The team will review the request and contact you ASAP to discuss.

Give feedback or report a problem

If you want to suggest improvements to reports or dashboards, or flag any inconsistencies in the data, calculations, measures etc, or if you have a technical issue (error messages, data not pulling through, long loading times, etc) please email business.intelligence@manchester.ac.uk. The team will review the request and contact you ASAP to discuss.

Using Power BI

Dashboard and data reporting is accessed through Power BI, the University's preferred reporting tool

Data security in dashboards and reports

Reports: Users should not see any personal data in the reports, as it has been aggregated. We have also hidden any sensitive fields below counts of five (e.g. ethnicity, disability) to prevent identification of any individuals. 

Datasets: When requesting access to a dataset, analysts are required to read and agree to the conditions of use. This requires that analysts complete the mandatory Data Protection training, only access data from a University-owned device, and do not share any data externally. This process has been endorsed by the Information Governance Office - and will be kept under review to ensure it remains robust and personal data is protected.