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Report and Paper Writing

Guidance for Drafting Papers and Reports to Committees

To support committees in discharging their responsibilities, it is essential that all reports and papers presented for their consideration are clear, concise and make appropriate recommendations in line with the committee’s authority and terms of reference. 

 Report authors should aim to make papers concise, and not exceed 2000-3000 words length, with a limited number of appendices. Paperwork which is both concise and precise will help facilitate effective preparation and contribution during meetings by Committee members.

A guidance note for the development of papers for University governance committees is available to download . This guidance is largely of a generic nature, and can be adopted for any governance or management committee across the University. Committee Chairs and Secretaries may also wish to develop more specific, localised guidance regarding the committee’s expectations and requirements for the papers and reports which it receive.

The report template for Board, Board Committees and Senate is available to download.