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Email signatures

An email signature is information tagged at the end of your email to let the recipient know a little more about you.  Please ensure that the following information is in your University email signature:

  • Your name
  • Your job title
  • Your pronoun (optional)
  • Your Team/Directorate/School/Faculty etc.
  • Your office location and phone number
  • Working days/hours
  • The University website
  • Social media links

For example: 

John Smith
Content Officer
Pronouns: he/him

Division of Communications and Marketing
LG040 John Owens Building   The University of Manchester   Manchester M13 9PL  tel: +44 (0)161 275 2090

Social media:  Facebook   Twitter LinkedIn Instagram  YouTube

  • You can also choose to download an image to add to your email signature that reflects our University's visual identity.


As another step towards full inclusivity at the University, we would like to encourage people to include their gender pronoun on their e-mail signature. Listing pronouns helps remove another barrier for our non-binary and trans communities, which is why it's important that people include their pronouns on their profiles as well.

When people include their pronouns in their email signatures it helps normalise the practice and is an easy way to prevent misgendering. It also helps demonstrate the point that whether someone is cis or trans, their pronouns should never be assumed.

You can also update your surname in your Zoom profile to include your pronouns and this is another way to demonstrate our commitment to full inclusivity.

How to set your email signature in Microsoft Outlook

For step-by-step instructions on how to create and add an email signature in Outlook, visit: