Enhancing collaborative working and communications with external colleagues.
MS Teams Guest Access enhances collaborative working and communications with external colleagues when using Microsoft Teams.
University colleagues are now able to invite external guests to join their Microsoft Teams. This new functionality allows all the Teams tools to be used with external colleagues including chat, meetings and document sharing in a safe and secure manner, in one easy to use application.
This lets you find, call, and chat and set up meetings with Teams users in other domains (For example, another University or corporate partner). However, external users have no access to your organisation’s teams, channels, or team resources such as files.
This enables the creation of Teams workspaces that support collaborative activity with both internal and external colleagues. It lets team owners with Guest Access add individual external guests to teams and channels. This means guests, with a relevant email account, can collaborate as a full team member with the same access to team chats, meetings, documents, and files.
Are there controls available?
Team owners have controls over who can access information and can restrict access, especially
This is of particular relevance for many research projects, teaching and other work involving the potential disclosure of personal identity. Control of access to information is a critical security matter for all organisations, including those who work in partnership with the University.
Approval to enable Guest Access for a team is subject to formal acceptance by the Team site owner of important responsibilities on behalf of the University. These include:
- Managing who has access to the Team site.
- Inviting guests to the Team site.
- Ensuring that guests are who they say they are.
- Ensuring information in the Team site is secure.
These responsibilities are specified in detail on a downloadable PDF at Responsibilities of a Teams site owner (The University of Manchester).
Microsoft Teams is part of the Microsoft 365 suite of applications that provides a space to chat, hold meetings, make calls, and share files.
More information about Microsoft Teams is available on our Microsoft Teams webpage.
- Please review the answers to Frequently Asked Questions (FAQs) about Guest Access Control: Your questions
- Requesting a new Microsoft Team
- For help and advice from the University, community visit the Yammer user group for Microsoft 365, Yammer - Microsoft 365 at UoM
- If you cannot resolve your problem using these resources and are having technical issues with Teams, you can contact the IT Support Centre.