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Quality assurance

The University has in place a quality framework that allows us to manage, oversee and review our undergraduate and postgraduate taught programmes, including those we run in collaboration with other institutions. As a Faculty, we work closely with the University to ensure that this quality framework is applied to all of our teaching activities so that students can benefit from the best learning experience.

To find out more about how we apply the quality framework, we have included some guidance and templates below, which are tailored for use by staff in FSE (and so may differ slightly from the information provided Centrally).

The following areas make up the FSE quality framework:

Annual monitoring and review

Departmental annual review

The University requires each Department to complete an annual review. It is the Faculty’s responsibility to ensure that annual monitoring is carried out effectively. It is expected that continuous monitoring will take place within the established programme-level committees throughout the year, and the Department annual review is the culmination of this exercise. The Faculty will subsequently provide a summary report of the reviews to the University.

Please also see the University's annual monitoring guidance.

University and Faculty annual review

The University considers each annual evaluation report prepared by the Faculty Teaching, Learning and Student Development team at a special annual Teaching and Learning Group (TLG) meeting each November or December. Annual themes are developed from the Faculty reports as part of the review process.

Following this meeting, the University produces a report summarising the discussion which records examples of innovative practice, and sets agreed actions in an action plan. The Teaching and Learning Group monitors how these actions are implemented across the University.

Periodic review

Periodic review is carried out once every five-to-six years by Departments with their collaborative partners (where applicable). The periodic review is based on dialogue between peers and should take learnings from the past, combined with an analysis of the current state of affairs and produce actions for the future.

Periodic review complements the ongoing nature of annual monitoring so there is a continual process of reflection and action planning.

The University is currently evaluating periodic reviews and as a result this activity is paused. Updates on this process will be published via our news section as soon as they are available.

New programme approval

To create a new programme, there are two stages that must be completed:

  1. The programme proposer(s) must gain approval in principle to develop a new programme from the Department.
  2.  The programme proposer(s) must work with the Department to detail and develop the programme’s structure and content.

To start the new programme request process, the programme proposer(s) should complete and submit a new programme proposal form. This should be submitted as early as possible to allow for the full development, approval and marketing of the programme.

In stage one, the programme proposer(s) should complete sections A-F of the new programme proposal form, which puts forward the business case for the programme. This should demonstrate how the proposed programme fits in strategically with the Department, the Faculty and the University.  Approval should be gained in the Department and School before being sent for approval at a Faculty level. It is finally approved by the Vice Dean for Teaching, Learning and Students, Professor Danielle George. 

The second stage is detailing the development and approval of the programme's structure and content. The programme proposer(s) should complete sections G-I of the new programme proposal form.

Further information about proposing a new programme, the approval process and programme design can be found on the Teaching, Learning and Student Development website.

If you need specific Faculty guidance please contact Anest Williams.

Programme amendments and withdrawal

Programmes can be amended but all amendments should be approved and the requisite forms completed and submitted to the relevant team.

Amendments are split into two categories based on their significance and effect. These categories are major and minor. Major amendments require approval by the Faculty while minor amendments can be approved by the Department, who then notify the School and Faculty of any changes. To help you decide what type of amendment is required, you should follow the FSE interim amendment matrix and consult with your School TLSE team to confirm whether the change is classed as major or minor.

Major

For major amendments, the following process must be followed:

  1. DHoE and Discipline/Department colleagues review course units and complete the necessary documentation (as listed below).
  2. DHoE and Head of Department sign off the amendments where it states Head of School
  3. Documentation to be submitted to Anest Williams (anest.williams@manchester.ac.uk) by 1st March 2022 for Undergraduate and 31st April 2022 for Postgraduate Taught.
  4. School Heads of Education (SHoE) to review the amendment documentation, feedback (as appropriate) and approve
  5. Associate Deans to review the amendment documentation, feedback (as appropriate) and approve
  6. Faculty TLSE Team will report all major programme amendments to TLSD for notification at Senate

 Further information

Minor

The following process should be followed to document minor amendments:

  1. Deputy Head of Education and Discipline/Department colleagues review course units (DHoEs are encouraged to consult with School Teaching, Learning and Student Experience Team if there is any uncertainty on whether an amendment should be classified as major or minor).
  2. Amendments are discussed and agreed within formal Discipline/Departmental processes (e.g. Department teaching and learning meetings or committees).
  3. Deputy Head of Education completes the minor amendment notification form and submits to Documentation to be submitted to Anest Williams (anest.williams@manchester.ac.uk) by 1st March 2021 for Undergraduate and 29th April 2021 for Postgraduate Taught.
  4. SHoE to review the paperwork and feedback (as appropriate)
  5. Faculty TLSE Team to record the minor amendments submitted to be monitored by TCLT (Faculty & School)

N.B. Please also submit any supporting documentation from any formal Discipline/Departmental processes or committees.

For further information about the University's policies on amending programmes, please visit the Amendments to Taught Programmes page on the TLSO StaffNet site.

If you need specific Faculty guidance, please contact Anest Williams.

 

Programme Withdrawals

This procedure and associated forms should be used when looking to withdraw a taught undergraduate or postgraduate programme.

  1. DHoE and Discipline/Department colleagues identify programmes for closure.
  2. DHoE and Head of Department sign off the withdrawal form.
  3. Complete the necessary documentation (as listed above) - where it states Head of School signature, this should be signed off by the HoD and DHoE
  4. Documentation to be submitted to Anest Williams (anest.williams@manchester.ac.uk) by 1st March 2022 for Undergraduate and 29th April 2022 for Postgraduate Taught.
  5. TCLT (School & Faculty) to review and approve the withdrawal or suspension request
  6. Faculty TLSE Team will report all programme withdrawals and suspensions to TLSD for reporting to the University’s Directorate for Legal Affairs for reporting to the OfS

 Further information

  • Programme withdrawal form (Note where it states Head of School signature, this should be signed off by the Head of Department and the DHoE)

For further information about the University’s policies on amending programmes, please visit the Withdrawal of a Programme page on the TLSO StaffNet site.

If you need specific Faculty guidance, please contact Anest Williams.

External examiners

External examiners are appointed by the University based on recommendations made by the Departments. Appointing external examiners allows us to maintain nationally and internationally comparable standards in our undergraduate and postgraduate taught degree programmes.

You can find more information about external examiners through the links below:

Student interruptions

We assume, as a University, that students will complete their programme of study in one go, without interruptions. However, some students encounter difficulties during their studies which may require them to take time away from their course. Where it becomes clear that a student can’t continue with their studies, a temporary interruption may be granted by the Department.

You can find more information on the policies for the interruption of studies through the following links:

We are currently reviewing Faculty guidance. As soon as there are updates, we will change this page accordingly. If you have any questions in the interim, please contact Anest Williams.

Export Controls

Export controls are measures implemented by the UK and other governments to regulate the transfer of certain items across borders. The University and individual staff who undertake any export that falls under export controls legislation must be compliant with export controls requirements and the Export Controls Policy.

The University’s Export Controls Compliance Team (ecc@manchester.ac.uk) must be notified in advance of such an export to ensure that Export Control Legislation and all applicable conditions are fully complied with.  Please refer to the University Export Controls webpages for detailed information regarding export controls and the processes that need to be followed.

In addition, teaching material or the tools used to deliver teaching may be governed by national or international export control laws. Breaches of these laws may have serious consequences including unlimited fines and imprisonment. In some instances, individuals may be personally liable. It is therefore crucial that individuals understand their responsibilities and obligations with respect to this legislation, both as an individual and as an employee of the University.  University Guidance can be found here.

FSE have also produced Export Controls Individual and Group Projects guidance regarding undergraduate and postgraduate taught individual and group projects.

Industrial Action

This guidance refers to actions that should be taken in the event of industrial action and/or action short of a strike. It does not overrule the University’s Degree Regulations and Teaching, Learning & Student Experience Policies.