HEAR information for students
The HEAR is an electronic report that provides you with an official record of your academic achievements, extra-curricular activities and awards or prizes. The HEAR is designed to ensure that all of your experiences and accomplishments are recorded—meaning you have more to show to potential employers.
Please see below for answers to various questions regarding the HEAR.
1. What type of information is recorded on the HEAR?
- Your personal details;
- Information about your degree qualification;
- Details on the course units you have completed;
- Your results;
- Any University verified extra-curricular activities you may have undertaken;
- Any University verified awards or prizes you may have received.
2. How I can use the HEAR?
- To reflect on your achievements while you were studying and consider how these will be useful to a potential employer;
- To provide future employers with an official record of your accomplishments at University;
- To use it as a tool when preparing your CV and job applications.
3. How will employers use the HEAR?
- To verify your qualification, grades and achievements;
- To develop a better understanding of the knowledge and skills you gained as part of your degree course;
- To gain insight into the types of extra-curricular activities in which you engaged and the prizes/awards you received.
4. What is STELLIFY and how does it link to my HEAR?
STELLIFY is a package of activities which allow Manchester students to explore the attributes which make our graduates distinctive. STELLIFY is all about ‘doing things’ because we believe that students who engage with a range of extra and co-curricular activities are more likely to succeed at University. All activities are included in ‘STELLIFY’ but only a sub set are verified for approval in your HEAR.
For further information about STELLIFY, please see below:
5. Why are some activities in the HEAR and others are not?
HEAR activities have a set of define criteria that they must meet. For example, activities must supporting the universities wider strategy and participation must be either verifiable (by the University), defined by regulation or be as part of an elected role.
6. How does the HEAR link to the Manchester Leadership Award?
All the activities included in the STELLIFY Award are approved and verified activities, which if undertaken will appear on your HEAR record. If you complete all the activities, required by the STELLIFY Award, you receive this prestigious award upon graduation.
7. Is the STELLIFY Award and the Manchester Leadership Award the same thing?
Yes, the decision was taken to change the name from the Manchester Leadership Award to the STELLIFY Award in March 2018. This is because feedback from employers suggested that the STELLIFY Award, was more distinctive and would really make our graduates stand out.
8. Do all students receive a HEAR?
At present, the HEAR is not available to MBChB, BDS, Nursing and Social Work students. Students on these degree courses should consult with their Schools for a transcript and HEAR information.
9. Where can I view my HEAR?
You can only access your HEAR once you have graduated. Instructions on how to share your HEAR are available from the University’s Digitary Core system:
Steps to access your academic transcript and HEAR through Digitary
- For Classic / eDocs Digitary users - Click Here
- For July 2019 onwards Graduates - Click Here
- For Graduates who do not hold either eDocs Digitary or Digitary Core Accounts would need to contact Student Service Centre (please check first to be sure that you do not have either account before contacting the SSC)
If you have logged in previously and have now forgotten your password, then you can re-set it via this link.
One of the main benefits of the Digitary Core system is that you do not have to send potential employers paper copies of your HEAR. You can share your HEAR with employers by giving them access to the online version of your record. The online HEAR is a secure, digitally-signed and official copy of your record.
Although it is possible to print a copy of your HEAR, it is not recommended. When documents are printed from Digitary Core , they are no longer considered official.
Further information about accessing your HEAR can be found on the Graduation microsite at:
10. What will I see on the HEAR?
| Year | Information | Where to access it |
| Year 3 or 4 (final year students) | This final report will include your degree classification, a list of all your course unit results, a list of all your University verified extra-curricular activities and a record of any prizes/awards that you have received. This final report will be available after your graduation. | The University’s Digitary Core system. |
11. How is the HEAR different from a transcript?
Your official University transcript is also included in your HEAR. The HEAR provides you and potential employers with additional information about your time at University.
12. How are my achievements added to the HEAR?
Only activities and awards/prizes that are verified by the University are included in the HEAR. Your achievements are added by the member of staff responsible for each activity. The University’s verified extra-curricular activities have been separated into the following categories:
- Grand Ethical Challenges
- Volunteering
- Peer Support/ Student Consultation
- Careers and Employability
- Athletic Union Committee
- Residents Associate/ JCR
- UMSU Societies/ Clubs and Student Representation
13. What if there is information missing from my HEAR?
Your HEAR is only updated once per year, usually by mid-July. If after this date there is information missing from your HEAR, please contact the member of staff associated with the activity.
14. What does the HEAR look like?
Please use the following link to see an example of a HEAR:
- Example of a HEAR (PDF document)
15. How can I share a copy of my HEAR with an employer?
You can only access your HEAR once you have graduated. Instructions on how to share your HEAR are available from the University’s Digitary Core system:
https://core.digitary.net/#/faq/learners
One of the main benefits of the Digitary Core system is that you do not have to send potential employers paper copies of your HEAR. You can share your HEAR with employers by giving them access to the online version of your record. The online HEAR is a secure, digitally-signed and official copy of your record.
Although it is possible to print a copy of your HEAR, it is not recommended. When documents are printed from Digitary Core, they are no longer considered official.
16. Can anyone amend my record?
No, your HEAR is secure. No one can amend or delete your HEAR. If you have any queries about the academic transcript portion of your HEAR, please contact the Student Services Centre:
- Tel: +44 161 275 5000
- Fax: +44 161 275 7100
- edocs@manchester.ac.uk
If you have questions about any extra-curricular activities, please contact the member of staff responsible for the activity (see Question 11 above).
If you have any queries about prizes/awards, please contact your School.
17. Can I access my HEAR after I graduate?
Yes, you can still access your HEAR from the Digitary Core system:
Steps to access your academic transcript and HEAR through Digitary
- For Classic / eDocs Digitary users - Click Here
- For July 2019 Graduates onwards - Click Here
- For Graduates who do not hold either eDocs Digitary or Digitary Core Accounts would need to contact Student Service Centre (please check first to be sure that you do not have either account before contacting the SSC)
If you have logged in previously and have now forgotten your password, then you can re-set it via this link.
To login in to the system, you will need to provide the following:
- your Student ID
- your date of birth as your password (in the format DDMMYYYY)