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Guide to Human Resources Operations during the suspension of face-to-face teaching and closure of non-essential facilities on campus

The Directorate of Human Resources will endeavour to continue to provide professional and timely information and services for colleagues during this period.   Here is some guidance on key HR matters. You can also find a range of HR-related information on our HR StaffNet site.

HR Services

HR Services will scale back operations during this period.    We will prioritise activities relating to processing Payroll and ensuring all current staff hold a Right to Work visa.  The HR Services reception in the Simon Building will not be open but if you have enquiries please contact HRServices@manchester.ac.uk  and we will respond as quickly as we can.

Staff recruitment

All staff recruitment activity is now paused with the rare exception of strategic appointments which will require the approval of the Registrar, Secretary and Chief Operating Officer for Professional Services roles or f Deans for Faculty roles.  Any posts which are currently being advertised will continue to be advertised and will run until their closing date.  A holding email will then be sent to candidates explaining that recruitment is paused.   Recruiting managers are being asked not to shortlist applications or to carry out interviews during this period. No new advertisements will be posted until further notice.

Returning to work

As the University begins the phased re-opening of campus, some staff members are being asked to return to work on campus and/or return from furlough leave. Guidance is available for managers who are requesting colleagues return to work:

Immigration

The Immigration Team in HR Services will continue to monitor current staff’s Right to Work visas and will manage any extensions that are required.  Visas will also be managed for any new staff starters that have a signed contract or have a confirmed start date.  No other visa management will take place during this period. More information is available at on the Government’s website.

New Starters

Where new starters have been issued with a contract of employment and/or have agreed a start date, these will be honoured.  Recruiting managers will be contacted regarding new starters that do not meet this criteria and therefore the processing of their employment will be paused.  Recruiting managers will be asked to notify these prospective colleagues about the pausing of the recruitment process.

New Starters – Graduate Teaching Assistants

Where a contract of employment has been signed and returned and we are awaiting start dates to be confirmed, these will be processed in the usual way.  Any contracts of employment that have not been returned will be postponed until further notice.

Sickness Absence Reporting

Normal sickness absence arrangements apply during this period and staff should report absence in accordance with normal reporting arrangements.   You can find more information about sickness absence reporting during this period at our Staff FAQs  There is no longer a requirement to report coronavirus related sickness separately using the COVID-19 email address or telephone line.

Fixed Term Contracts

Where a fixed-term contract is coming to an end then the usual process under the Contracts of Employment Policy and Procedure will apply. Where individual consultation is required this should be done virtually.

Staff who are leaving the University

Resignations should continue to be sent to line managers and copied into HR Services to be processed. Staff leaving the University should return the equipment at a time that is safe and appropriate for them to do so. This is likely to be when non-essential facilities have been re-opened.  

HR Advice

HR Partners will be working remotely during the shutdown period and will be available for email for advice and support on all HR issues.  Managers can also refer to Managers Essentials on StaffNet for information on dealing with day-to-day issues. 

Other HR Functions

The Equality, Diversity and Inclusion and Pensions teams will be operating on a reduced basis.  Please contact these teams via email in the first instance pensions@manchester.ac.uk.

Expenses

Expenses will be processed as normal, however, as these are currently completed on paper they will now need to be scanned in and submitted by email to HRServices@manchester.ac.uk. Electronic signatures will be accepted, however, the authorising manager will need to email the email address above from their University email account to provide a copy of their electronic signature for validation purposes.

Wellbeing

Wellbeing support will continue to be available via the Big White Wall  We will also be running online activities to support staff with their wellbeing during this period and these will be advertised on StaffNet. 

Staff Learning and Development

As many training courses and learning materials as possible will be made accessible on StaffNet for colleagues to be able to invest in developing their skill set during this period. All training events that require delegates to attend will be postponed.