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Faculty specific information around PGR roles, policies and guidance

Doctoral Academy Governance

See our governance diagram which explains how the Doctoral Academy interacts with other key decision making, strategic and operational committees.

PGR academic roles

The Doctoral Academy structure supports our PGRs and supervisors through a number of academic roles.  Overseen by the Associate Dean for PGR, the following roles are in place at Faculty/School/Division level.

  • School PGR Director
  • Division Senior Tutor
  • Division Tutor
  • Advisor
  • Doctoral Academy Lead for PGR Experience
  • Doctoral Academy Director for International PGR Recruitment

See our contacts page for details of current individuals in these roles.

PhD by published work

Please see the policy and guidance on eligibility for registration for a PhD by Published Work.  Applications should be submitted to the Doctoral Academy by email for review by the Research Degrees Panel.  Potential applicants are encouraged to discuss with their Senior Tutor prior to submission.

Guidance for staff on probation or honorary contracts

As outlined in the Supervisory Policy, individuals on probation cannot normally act as primary supervisor.  However, a case for approval can be presented to the Associate Dean for Postgraduate Research.  Please contact the Doctoral Academy.

Members of staff with an honorary contract may act as primary supervisor when they hold an NHS contract.  Supervisory teams cannot comprise fully of honorary staff and must have a substantive UoM academic involved.

PGR Supervisor issues

The Doctoral Academy Management Group, through School Postgraduate Research Committees (PGRCs) and PGR Directors have a responsibility to ensure all PGRs have the highest quality supervision.  In rare cases of inadequate supervision, PGR Directors and Senior Tutors will follow this flowchart, to ensure any issues are dealt with promptly and consistently.

Staff member registration

Members of staff may be permitted to register for a postgraduate research degree, alongside a substantive staff contract.  A discount on tuition fees may also be possible where the registration for the PGR programme is to support their career development.  Please contact the Doctoral Academy for further information and guidance.

PGR Supervisor issues

The Doctoral Academy Management Group, through School Postgraduate Research Committees (PGRCs) and PGR Directors have a responsibility to ensure all PGRs have the highest quality supervision.  In rare cases of inadequate supervision, PGR Directors and Senior Tutors will follow this flowchart, to ensure any issues are dealt with promptly and consistently.

Registration with professional bodies of students conducting research in a clinical setting

It is a supervisor’s responsibility to determine whether ‘clinical activity’ (eg history taking, evaluation or examination of patients, invasive or non-invasive procedures, tests etc) included within a PGR student’s programme of research requires the student to be registered with the appropriate UK professional body in order for them to undertake the activity. Brief guidance on some professional bodies' requirement for registration is given below. If you are unsure about whether your planned activity requires student registration, then it is your responsibility to contact the professional body, by email, to find out; you should retain such correspondence for future reference.

If registration is required, it is your responsibly to ensure that the student has, or obtains, the appropriate registration before the activity begins. Permitting a student without relevant registration with a UK professional body to carry out any activity that requires such registration, may result in disciplinary action by the professional body and the University. In addition, in all instances of research in the clinical setting, specific and informed consent must be sought from the research participants. The status of the researcher must be clear to a participant i.e., there should be no misconception that the person is a registered practitioner in the UK if they are not.

Students will not be granted an extension to programme due to delays in the progression of their research caused by failure to obtain appropriate registration in a timely manner. Therefore, supervisors should ensure that the student is appropriately registered prior to starting their PGR programme. If this is not possible, supervisors should discuss the circumstances with the Senior Divisional Tutor, who may be able to agree to the student starting their programme of study in advance of the registration being in place.

Guidance from professional bodies

General Medical Council - Any contact and evaluation of patients would require registration. Only non-medical research e.g. questionnaires and observational studies with no patient assessments of any type can be conducted without registration.

General Dental Council - A student can only be in a clinical setting without registration if they are en route to becoming qualified or are qualified but require registration to practise. In some cases, they can work as a trainee dentist when they complete, before their registration comes through, if they have indemnity/course clearance. Anything that constitutes the 'practice of dentistry' requires registration or training for registration.

Nursing and Midwifery Council - Students can perform tasks without registration that are considered Band 4 or below e.g. performing questionnaires. They can be in the clinical setting and observe but cannot undertake any clinical practice without registration.