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Christmas closure dates and Recruitment and Payroll deadlines

03 Dec 2018

Submit documentation on time or earlier as we face higher than average pre-Christmas volumes

Recruitment Advertising

In anticipation of higher than average pre-Christmas volumes, it would be helpful if Recruiting Managers could submit fully completed documentation (e.g. PCM’s, HERA profile, Advert and Further Particulars) for any recruitment advertising by Friday, 7 December 2018.

If you are planning to advertise in external media please contact the HR Services Recruitment Team as soon as possible so we can confirm if any external media deadlines are affected by the Christmas and New Year period.

Recruiting Managers may also want to consider the impact of the Christmas break, as potential candidates may be less active in searching for and making applications at this time of year. You may receive a better response to your campaign if you delay your advert to the New Year. 

New Starters

If you are a new starter to the University and your first pay date is December 2018, please note that the deadline for receipt of New Starter Acceptances is Friday, 7 December 2018. Any paperwork received after this date will not be processed until January 2019. Please see the relevant payroll cut-off dates for December/January below.

Christmas Payrolls 2018

As the University will be closed from Saturday, 22 December 2018 until Tuesday, 1 January 2019 inclusive, a number of changes have been put in place to enable payrolls to run smoothly. In line with previous years the ‘End of Month’ Payroll and ‘Weekly’ payrolls will be paid differently to other months in the year.

End of Month payroll

End of Month pay date will be Wednesday, 19 December 2018 All paperwork relating to this payroll including New Starter Acceptances needs to be received in to HR Services no later than: Friday, 7 December 2018 (5pm) Fully completed and authorised casual timesheets, overtime claims and staff fees to be received in to HR Services no later than: Friday, 7 December 2018 (5pm)

Weekly payroll

All staff that are paid on a weekly basis will receive a total of 3 weeks’ pay on 14 December. All paperwork relating to this payroll needs to be received in to HR Services no later than: Monday, 10 December 2018

External Fees and Expenses

As with previous years we anticipate that there will be an increase in volume for any submitted staff expenses and PR7s.

All fully completed and correctly authorised PR7’s need to be received in to HR Services no later than: Friday, 7 December 2018 (5pm)

Staff Expenses

Staff expenses are paid weekly. Friday, 21 December will be the final pay run of 2018. This will include all expenses received in to HR Services on or before: Monday, 3 December 2018 (5pm). HR Services aim to pay staff expenses received after this date before the Christmas closure however payment is only guaranteed for expenses received by 5pm on 3 December.

For more information, vist: