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Records Management Office

Name: Records Management Office

Place in structure: The University |> Office of the Registrar, Secretary and Chief Operating Officer |> Compliance and Risk Office |> Governance Office |> Records Management Office

Address: G0.11 John Owens Building
Oxford Road
Manchester
M13 9PL

Building 48 on campus map (opens in a new window)

Phone: 0161 275 5782 / 8400 / 8111

Fax: 0161 275 8111

E-mail: foi@manchester.ac.uk

Website: Records Management Office Website

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General information

We are responsible for:

  • University Records Management Programme
  • Copyright

Office functions:

  • Take a lead role in the implementation of the University Records Management Programme;

  • Coordinate the University's response to the Data Protection Act, Freedom of Information (FOI) Act and the Environmental Information Regulations;

  • Lead the implementation of the University's Data Protection Policy including administering regular data protection audits and notifications and providing appropriate guidance and advice as far as possible in accordance with British Standards;

  • Lead the implementation of the University's FOI Policy including the handling of FOI requests, coordination of Public Interest Procedures and Appeal Panels and the development and maintenance of the University's Publication Schemes;

  • Lead the development of a University Records Management Policy including contributing to various records management and access to information initiatives across the information life-cycle (including the conducting of regular record audits, the development of a University classification scheme and the implementation and running of records management software);

  • Administer and run an interim records management store and play a lead role in the establishment and running of an Archive and Records Centre;

  • Play a lead role in the development and maintenance of a University-wide records retention schedule;

  • To work with the University Archives (JRUL) to identify historical material for permanent preservation. (Dr James Peters, University Archivist, Telephone 0161 275 5306);

  • Contribute to all policies and procedure and provide advice and guidance related to all the above;

  • Conduct training and awareness sessions across the University in the areas of records management, Data Protection Act, Freedom of Information Act and the Environmental Information Regulations.