Information requirements

Incidents that may lead to a claim

The Insurance Office must be notified of any incident or circumstance that may lead to a claim by or against the University.

Third party claims received

If you receive any communication regarding a claim from a third party or their representative you must forward it to the Insurance Office without delay.  

No attempt should be made to respond to the claim, although you may acknowledge its receipt and state that it has been forwarded to the Insurance Office for attention.

Changes to cover

The insurers must be informed of any significant changes to the level of cover required and the scale and nature of the University's activities.

In particular, the Insurance Office should be advised of any of the following changes:

Property

• Proposals for major building projects likely to exceed £1,000,000 in value.
• The handover or acquisition of new buildings.
• The disposal or demolition of existing buildings.
• Any building becoming empty, disused or unoccupied.
• The acquisition or disposal of movable assets resulting in a net change in replacement cost exceeding £250,000.
• Removals between University buildings resulting in a net change in replacement cost exceeding £250,000.
• Any changes in the use of premises not owned by the University.

Activities

• Significant changes to the nature or scale of activities undertaken.  This is particularly important for subsidiary undertakings, but could apply to, for example, the introduction of novel distance learning or franchising arrangements by the University.

Subsidiary undertakings

• New subsidiary undertakings;
• Changes in the overall control of existing subsidiary undertakings.